Impactful Pediatric Programs Admin Assistant I

Florida; Tallahassee (FL); On-site; USD 38,000 - 46,000; Full time

Job summary

Florida Department of Health in Tallahassee invites applications for an OPS Administrative Assistant I. The role provides administrative support to the Bureau of Pediatric Complex Care Programs, assisting with letters, documents, meetings and reports, and handling mail and scheduling.

Strong English grammar, proofreading, and MS Office skills are essential. A high school diploma and at least one year of clerical experience are required.

Qualifications

• Knowledge of administrative principles and practices.
• Strong grammar and proofreading skills essential.
• Knowledge of office procedures and practices.
• Knowledge of effective communication principles.
• Attention to detail and time management.
• Ability to collect, evaluate and analyze data relating to administrative functions.
• Ability to prepare correspondence and administrative reports.
• Ability to plan, organize, coordinate work assignments and multi-level meetings.

Responsibilities

• Draft letters and other correspondence.
• Create spreadsheets, documents, forms, and reports.
• Monitor, track, and manage routing of documents and assignments.
• Review data and provide reports and updates as needed.
• Copy, file, scan, and maintain office documentation and equipment.
• Answer phone calls and manage mail flow.
• Assist in arranging, scheduling, and coordinating meetings.
• Attend meetings, trainings, or seminars related to responsibilities.

Skills

Administrative principles

Proofreading

Effective communication

Time management

Confidentiality

Education

High School Diploma

Tools

MS Word

Outlook

Excel

PowerPoint

Job description

Florida Department of Health in Tallahassee invites applications for an OPS Administrative Assistant I. The role provides administrative support to the Bureau of Pediatric Complex Care Programs, assisting with letters, documents, meetings and reports, and handling mail and scheduling.

Strong English grammar, proofreading, and MS Office skills are essential. A high school diploma and at least one year of clerical experience are required.