Medical Office Administrator

Cfg Health System; Tallahassee (FL); On-site; USD 32,000 - 52,000; Full time

Job summary

CFG Health Systems, LLC in Tallahassee, FL seeks an Administrative Assistant to support correspondence, scheduling, and reporting for healthcare operations in a secure environment. You will process mail, route communications, prepare letters and minutes, and maintain filing systems.

Responsibilities include preparing payroll docs, compiling reports, coordinating meetings, and ensuring confidentiality and HIPAA compliance. A high school diploma, 60 wpm typing, and background checks are required.

Qualifications

• Must have a high school diploma or equivalent.
• Ability to type at least 60 words per minute.
• Familiarity with dictation, transcription and copying equipment.
• Must pass all required background and security screenings.

Responsibilities

• Process incoming and outgoing correspondence in a timely and organized manner.
• Receive, route, and distribute communications to the Administrator, Medical Director, and internal or external stakeholders as appropriate.
• Prepare letters, memoranda, reports, and other written materials as directed.
• Distribute meeting minutes and action item lists to committees and staff.
• Accurately compile, prepare, and maintain clinical, operational, and administrative reports.
• Prepare payroll documentation for exempt, non-exempt, and contracted employees as required.
• Record, transcribe, and distribute minutes for committee and departmental meetings.
• Compile projects and reports submitted by healthcare staff at the direction of the Administrator.
• Organize, classify, and file all office documents using a consistent and retrievable filing system.
• Coordinate and schedule meetings, appointments, and work assignments to meet deadlines.
• Notify all required attendees of scheduled events in a timely manner.
• Schedule contracted physician hours as requested by the Medical Director.
• Maintain and update departmental calendars to reflect current and upcoming activities.
• Communicate clearly, professionally, and respectfully with all staff.
• Maintain confidentiality in all written and verbal communications.
• Facilitate effective communication between the Administrator and healthcare staff by accurately conveying procedures, directives, and instructions.
• Interact positively and cooperatively with correctional staff and facility personnel.
• Participate in required in-service training and continuing education.
• Maintain and enhance administrative and technical skills to support healthcare unit operations.
• Support organizational and departmental change initiatives.
• Demonstrate flexibility by accepting additional assignments and duties as needed to support unit goals.
• Adhere to all personnel, attendance, security, and PREA policies.
• Report to work as scheduled and maintain dependable attendance.
• Follow all facility and organizational procedures to support safe and effective operations.
• Upholds HIPAA and PREA regulations.
• Punctual and dependable for assigned/confirmed shifts.
• Maintains security clearance for the assigned facility.

Skills

Typing 60 wpm

Dictation equipment

Background checks

Communication

Organizational skills

Education

High school diploma or equivalent

Tools

Dictation equipment

Job description

CFG Health Systems, LLC in Tallahassee, FL seeks an Administrative Assistant to support correspondence, scheduling, and reporting for healthcare operations in a secure environment. You will process mail, route communications, prepare letters and minutes, and maintain filing systems.

Responsibilities include preparing payroll docs, compiling reports, coordinating meetings, and ensuring confidentiality and HIPAA compliance. A high school diploma, 60 wpm typing, and background checks are required.