OPS ADMINISTRATIVE ASSISTANT I - 64858522

Florida; Tallahassee (FL); On-site; USD 38,000 - 46,000; Full time

Job summary

Florida Department of Health in Tallahassee invites applications for an OPS Administrative Assistant I. The role provides administrative support to the Bureau of Pediatric Complex Care Programs, assisting with letters, documents, meetings and reports, and handling mail and scheduling.

Strong English grammar, proofreading, and MS Office skills are essential. A high school diploma and at least one year of clerical experience are required.

Qualifications

• Knowledge of administrative principles and practices.
• Strong grammar and proofreading skills essential.
• Knowledge of office procedures and practices.
• Knowledge of effective communication principles.
• Attention to detail and time management.
• Ability to collect, evaluate and analyze data relating to administrative functions.
• Ability to prepare correspondence and administrative reports.
• Ability to plan, organize, coordinate work assignments and multi-level meetings.

Responsibilities

• Draft letters and other correspondence.
• Create spreadsheets, documents, forms, and reports.
• Monitor, track, and manage routing of documents and assignments.
• Review data and provide reports and updates as needed.
• Copy, file, scan, and maintain office documentation and equipment.
• Answer phone calls and manage mail flow.
• Assist in arranging, scheduling, and coordinating meetings.
• Attend meetings, trainings, or seminars related to responsibilities.

Skills

Administrative principles

Proofreading

Effective communication

Time management

Confidentiality

Education

High School Diploma

Tools

MS Word

Outlook

Excel

PowerPoint

Job description

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OPS ADMINISTRATIVE ASSISTANT I - 64858522

Date: Oct 15, 2026

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:885561

Agency: Department of Health

Working Title: OPS ADMINISTRATIVE ASSISTANT I - 64858522

This is a full-time OPS Administrative Assistant I position is located in Tallahassee, Florida. The Administrative Assistant I position reports to the Chief of Pediatric Complex Care Programs and provides administraive suppor the Bureau of Pediatric Complex Care Programs.

Your Specific Responsibilities:

• Draft letters and other correspondence.
• Create spreadsheets, documents, forms, and reports.
• Monitor, track, and manage routing of various documents and assignments,
• Review data and provide reports and updates as needed.
• Copy, file, scan, and maintain office documentation and maintain office equipment
• Answer phone calls. Distribute incoming and outgoing mail.
• Assist in arranging, scheduling, and coordinating meetings.
• Attend meetings, trainings, workshops, conferences, or seminars related to assigned areas of responsibility as recommended.
• Prepare agendas and meeting minutes.
• Prepare and process purchase requisitions.
• Purchase office supplies and program materials.
• Responsible for daily administrative duties.
  

Required Knowledge, Skills, and Abilities:

• Knowledge of administrative principles and practices;
• Strong grammar and proof reading skills are essential for this position;
• Knowledge of office procedures and practices;
• Knowledge of principles and techniques of effective communication;
• Attention to detail; Ability to effectively manage time;
• Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, purchasing or report writing;
• Ability to prepare correspondence and administrative reports;
• Ability to prioritize and assignments work independently;
• Ability to plan, organize, coordinate work assignments and coordinate multi-level meetings;
• Ability to process and approve payments on a finical database;
• Ability to make travel arrangements and process travel reimbursements;
• Proficient computer skills to include MS Word, Outlook, Excel and PowerPoint.
• Ability to access, collect, analyze information from data systems and other programs.
• Skills in maintaining effective relationships with other staff, providers, consumers, and agencies.
• Ability to maintain strict confidentiality.
  

Qualifications:

Minimum:

• High School Diploma.
• One (1) year Administrative Office or Clerical Experience.
  

Preferred:

• Two (2) years of Experience working with Microsoft Office Suite.
  

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be theHealthiestState in the Nation.

Values:

Innovation: We search for creative solutions and manage resources wisely.

Collaboration: We use teamwork to achieve common goals & solve problems.

Accountability: We perform with integrity & respect.

Responsiveness: We achieve our mission by serving our customers & engaging our partners.

Excellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

2020 Capital Circle SE

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available:

• State of Florida 401(a) FICA Alternative Plan (mandatory)
• Participation in state group insurance (upon meeting eligibility requirements. Consult with People First and/or the serving HR office)
• Workers’ Compensation (mandatory, if needed)
• Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location: TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32310

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.