Impactful Administrative & Program Support Specialist

TSA Hiring Service; Tangent (OR); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration is seeking Program Assistants to support offices and field operations in Tangent, OR. These roles involve organizing, tracking, and coordinating administrative tasks for managers and teams, ensuring schedules stay on track and records are accurate.

Responsibilities include preparing materials, maintaining files, coordinating calendars, and assisting with finance, HR, scheduling, and payroll as needed.

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Tools

Microsoft Office

Job description

The Transportation Security Administration is seeking Program Assistants to support offices and field operations in Tangent, OR. These roles involve organizing, tracking, and coordinating administrative tasks for managers and teams, ensuring schedules stay on track and records are accurate.

Responsibilities include preparing materials, maintaining files, coordinating calendars, and assisting with finance, HR, scheduling, and payroll as needed.