Impactful Admin Assistant - Student Services

Weymouth Public Schools; Weymouth (MA); On-site; USD 33,000 - 41,000; Full time

Job summary

Weymouth Public Schools in Weymouth, Massachusetts is seeking an Administrative Assistant in the Student Services department to support Medicaid coordination and record-keeping. This role requires accuracy, confidentiality, and the ability to work with diverse stakeholders.

Responsibilities include Medicaid documentation, maintaining student records (IEPs, progress reports), data entry in Aspen and Simple Note, and coordinating with the Executive Director of Student Services.

Qualifications

• High School Diploma required; associate degree or higher preferred.
• Minimum five years’ experience as a secretary preferred.
• Strong clerical skills including note taking, typing, and accurate transcription.
• Knowledge of software and databases such as Microsoft Office, Google Suite, Aspen, etc.

Responsibilities

• Coordinate and support department activities with minimal supervision.
• Provide Medicaid documentation and monitor service delivery data.
• Maintain student records, including uploading IEPs, progress reports and evaluations.
• Assist with records requests and changes of status forms.
• Communicate with administrators, teachers, staff, families and community members.

Skills

Note taking

Typing

Transcription

Education

High School Diploma

Associate Degree or higher, preferred

Tools

Microsoft Office

Google Suite

Aspen

Job description

Weymouth Public Schools in Weymouth, Massachusetts is seeking an Administrative Assistant in the Student Services department to support Medicaid coordination and record-keeping. This role requires accuracy, confidentiality, and the ability to work with diverse stakeholders.

Responsibilities include Medicaid documentation, maintaining student records (IEPs, progress reports), data entry in Aspen and Simple Note, and coordinating with the Executive Director of Student Services.