Administrative Assistant – Special Education & ABA Support

May Institute; Randolph (MA); Hybrid; USD 29,000 - 30,000; Full time

Benefits offered by this job

Paid time off

Health benefits

Tuition reimbursement

Retirement plan

Job summary

May Center School for Autism and Development Disabilities in Randolph, MA is seeking an Administrative Assistant to coordinate engagement in ABA services by serving as the main contact for students’ families, funding sources, and referral sources. The role involves daily interactions with internal staff and a focus on clear communication.

Responsibilities include processing referrals, maintaining documentation, coordinating safety and emergency procedures, and supporting clinical staff with

Qualifications

• Two years of direct administrative support in a medical treatment setting.
• Proficiency in MS Office (Excel, PowerPoint, Word).
• Excellent written and verbal communication skills.

Responsibilities

• Takes referrals for new clients and processes related paperwork, including insurance verification.
• Contacts families to update status of application and waiting list.
• Organizes and scans clinical documents following filing guidelines.
• Schedules and completes paperwork for semiannual fire drills.
• Maintains Emergency Management Plan elements and safety checklists.

Skills

Strong organizational skills

Experience with funding sources

Excellent written and verbal comms

Education

High School Diploma or GED

Tools

MS Office Suite

Job description

May Center School for Autism and Development Disabilities in Randolph, MA is seeking an Administrative Assistant to coordinate engagement in ABA services by serving as the main contact for students’ families, funding sources, and referral sources. The role involves daily interactions with internal staff and a focus on clear communication.

Responsibilities include processing referrals, maintaining documentation, coordinating safety and emergency procedures, and supporting clinical staff with