Special Education Secretary

Wachusett Regional School District; Holden (MA); On-site; USD 42,000 - 52,000; Full time

Job summary

The Wachusett Regional School District is seeking a dedicated Special Education Secretary to join our Central Office team in Holden, MA. The role provides administrative support to the Special Education Department, manages confidential student records, and coordinates communications with families and service providers to ensure timely documentation and compliance.

Responsibilities include assisting with IEP timelines, transportation coordination for students, and maintaining accurate data in

Qualifications

• High school diploma or equivalent; administrative or educational experience preferred.
• Strong organizational and time-management skills; ability to maintain confidentiality.
• Excellent written and verbal communication; proficiency with office technology.
• Ability to work independently and collaboratively within a department.

Responsibilities

• Support directors and coordinators in the Special Education Department.
• Maintain accurate, confidential student records and documentation.
• Coordinate transportation and related services for students.
• Assist with IEP timelines, schedules, and compliance tracking.
• Communicate with families, staff, and service providers regarding meetings and required documentation.
• Enter and update student information in district databases.

Skills

Organization

Communication

Confidentiality

Time management

Independent & collaborative

Education

High school diploma or equivalent

Administrative/educational experience

Tools

Office software

Databases

Email

Scheduling systems

Job description

Special Education Secretary

Wachusett Regional School District (MA) Central Office - Holden, Massachusetts Open in Google Maps

This job is also posted in Wachusett Regional School District (MA)

Job Details

Job ID: 5932348

Application Deadline: Posted until filled

Posted: Sep 18, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

The Wachusett Regional School District encourages all candidates who are committed to enriching the lives of our student population to apply.

Our Core Values are:Collaboration, Empathy, Inclusivity, Integrity, Perseverance, and Responsibility

Our Mission:To ensure a vibrant, inclusive, and respectful educational community in which we: Fostera safe, nurturing, and welcomingenvironment. Provide all students with equitableopportunities for deep and meaningfullearning through multiple pathways.Empowerall students to develop and apply theiruniquestrengths, passions, and curiosities.Partnerwith our community to meet our goals while optimizing the effective and efficient use of our resources.

Position: Special Education Secretary - Central Office

Location: Wachusett RegionalSchool District

Pay: Clerical Salary Schedule , Level III

Hours: 8:00 AM – 4:00 PM (35 hour work week), Full Year

Bargaining Unit:AFSCME, Council 93, Local 2885 - Clerical

The Special Education Secretary provides administrative and clerical support to the Special Education Department. The position requires strong organizational skills, attention to detail, confidentiality, and effective communication with students, families, staff, and administrators.

Essential Responsibilities

• Support the Director of Student Support and Director of Special Education & Student Services.
• Support Special Ed Coordinator in supporting students living at Devereaux - registration, transportation, records and tracking, coordination of transportation.
• Maintain accurate, organized, and confidential special education student records in accordance with district, state, and federal requirements.
• Specialized transportation (OOD), including (MV and Foster).
• Retrieving records for students who move in (transcripts, IEP records).
• LEA clarification.
• IDT documentation.
• Homeschool tracking and communication.
• Communicate with families, staff, and service providers regarding meeting dates, times, locations, and required documentation.
• Assist with monitoring IEP meeting schedules and compliance timelines to ensure required meetings and actions occur within mandated timeframes.
• Enter, update, and maintain student information in relevant district databases and student information systems.
• Answer and direct telephone calls, respond to routine inquiries, and provide information to families and staff as appropriate.
• Assist with correspondence, notices, forms, and other special education documentation.
• Maintain confidentiality of student, family, and personnel information at all times.
• Establish and maintain effective working relationships with students, parents/guardians, teachers, related service providers, administrators, and outside agencies.
• Perform other related duties and assignments as directed by the supervisor.

Qualifications and Skills

• High school diploma or equivalent; additional administrative or educational experience preferred.
• Experience working in a school or special educationsetting preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail and ability to manage multiple deadlines.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive student information appropriately.
• Proficiency with standard office technology, databases, email, and scheduling systems.
• Ability to work independently while also functioning effectively as part of a collaborative department.
• Knowledge of special education terminology, IEP processes, and Massachusetts special education requirements preferred.

The Wachusett Regional School District does not discriminate on the basis of age, race, color, sex, religion, national origin, gender identity, sexual orientation, disability, or any other class protected by law.

Position Type: Full-Time

Job Categories:

Support Staff > Clerical

Support Staff > Secretary

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Alfred Ace Thompson , Director of Student Support
• Central Office
• Phone: [phone]
• Email: [e-mail]