Impact-Driven Nonprofit Accounts Payable Specialist

National Center On Institutions And; Baltimore (MD); On-site; USD 29,000 - 36,000; Full time

Job summary

National Center on Institutions and Alternatives Inc in Baltimore, MD is seeking an Accounts Payable Specialist to join our Finance team. You will process vendor invoices, reimbursements, and payments with accuracy and efficiency.

The role uses Bill.com and Sage Intacct, supports month-end close and grant-funded operations, and offers opportunities to improve workflows within a mission-driven nonprofit organization.

Qualifications

• High school diploma or equivalent.
• Minimum of 3 years of accounts payable or related financial operations experience.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time management skills.
• Strong communication and customer service skills.
• Proficiency with Microsoft Excel, Outlook, SharePoint, and related business applications.

Responsibilities

• Process vendor invoices, employee reimbursements, and payments with accuracy and efficiency.
• Manage the full invoice lifecycle through Bill.com, including coding, approvals, payments, and record retention.
• Maintain vendor records and ensure compliance with documentation requirements, including W-9 collection and updates.
• Review invoices, receipts, and supporting documentation for accuracy and completeness.
• Resolve vendor inquiries and research payment discrepancies.
• Support credit card reconciliation and documentation processes.
• Assist with month-end close activities, 1099 preparation, audits, and financial reporting.
• Support grant-related documentation and client funds accounts payable activities.
• Identify and implement opportunities to improve workflows and increase operational efficiency.

Skills

Attention to detail

Organizational skills

Communication

Education

High School diploma or equivalent

Associate degree (preferred)

Tools

Excel

Outlook

SharePoint

Job description

National Center on Institutions and Alternatives Inc in Baltimore, MD is seeking an Accounts Payable Specialist to join our Finance team. You will process vendor invoices, reimbursements, and payments with accuracy and efficiency.

The role uses Bill.com and Sage Intacct, supports month-end close and grant-funded operations, and offers opportunities to improve workflows within a mission-driven nonprofit organization.