Remote Accounts Payable Specialist (Nonprofit)

Remote Jobs; Dallas (TX); Remote; USD 28,000 - 32,000; Full time

Benefits offered by this job

Laptop provided + monitor

Team-building events

Medical, Dental, Vision & Life

401(k) with company match

11 paid company holidays + winterBreak

Employee referral bonus

Job summary

Charter Impact is a remote-first organization seeking an Accounts Payable Associate to provide front-line client support across channels and manage vendor setup, invoicing, and GL coding for multiple entities. The role emphasizes accuracy, timely processing, and adherence to prescribed guidelines within a growing national footprint.

The position requires a strong eye for detail, solid Excel skills, and familiarity with non-profit accounting systems.

Qualifications

• A high school diploma or bachelor's degree in business administration, accounting, public administration, or a related field.
• Accounts payable experience is preferred.
• Knowledge of financial and accounting record-keeping practices.
• Knowledge of accrual accounting principles and procedures.
• Proficient with Microsoft Excel.
• Experience with non-profit accounting systems is a plus.

Responsibilities

• Perform accounts payable duties with accuracy and timeliness to assure positive vendor relations.
• Act as the first line of internal control by ensuring invoices are approved by proper client personnel.
• Verify availability of cash and perform payment selections.
• Void checks, reissue payments, and reverse invoices as necessary.
• Prepare rush payments.
• Produce accurate data entry and general ledger coding for all invoices for multiple entities.
• Generate accounts payable aging, then send to client as needed.
• Generate weekly check registers, then send to client.
• Maintain recurring payments schedules and leases and ensure timely payment.
• Notify clients of vendor discrepancies/credit memos and ensure client follow-ups.
• Follow up on stale checks/outstanding checks with clients as needed.
• Allocate health benefits and other split expenses and record expense by location.
• Timely resolve inquiries/discrepancies from clients and multiple entities, including correspondence via email and phone.
• Generate use tax reports, then submit to the Accounts Payable Analyst.
• Research and respond to internal and external inquiries related to AP and various expense reports.
• Assist in special projects and year-end audit schedule preparation.
• Perform all work with accuracy and under the specific instructions given by supervisor and/or client.
• Meet all deadlines with minimal follow-up required by supervisor.
• Focus on continued process improvement and increased efficiency for clients using the latest industry developments and technology.
• Perform other duties as assigned

Skills

Attention to detail

Team player

Communication skills

Adaptability

Education

High school diploma or Bachelor's in business administration, accounting, public administration, or related field

Tools

Microsoft Excel

Sage Intacct

Job description

Charter Impact is a remote-first organization seeking an Accounts Payable Associate to provide front-line client support across channels and manage vendor setup, invoicing, and GL coding for multiple entities. The role emphasizes accuracy, timely processing, and adherence to prescribed guidelines within a growing national footprint.

The position requires a strong eye for detail, solid Excel skills, and familiarity with non-profit accounting systems.