Accounts Payable Specialist

National Center On Institutions And; Baltimore (MD); On-site; USD 29,000 - 36,000; Full time

Job summary

National Center on Institutions and Alternatives Inc in Baltimore, MD is seeking an Accounts Payable Specialist to join our Finance team. You will process vendor invoices, reimbursements, and payments with accuracy and efficiency.

The role uses Bill.com and Sage Intacct, supports month-end close and grant-funded operations, and offers opportunities to improve workflows within a mission-driven nonprofit organization.

Qualifications

• High school diploma or equivalent.
• Minimum of 3 years of accounts payable or related financial operations experience.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time management skills.
• Strong communication and customer service skills.
• Proficiency with Microsoft Excel, Outlook, SharePoint, and related business applications.

Responsibilities

• Process vendor invoices, employee reimbursements, and payments with accuracy and efficiency.
• Manage the full invoice lifecycle through Bill.com, including coding, approvals, payments, and record retention.
• Maintain vendor records and ensure compliance with documentation requirements, including W-9 collection and updates.
• Review invoices, receipts, and supporting documentation for accuracy and completeness.
• Resolve vendor inquiries and research payment discrepancies.
• Support credit card reconciliation and documentation processes.
• Assist with month-end close activities, 1099 preparation, audits, and financial reporting.
• Support grant-related documentation and client funds accounts payable activities.
• Identify and implement opportunities to improve workflows and increase operational efficiency.

Skills

Attention to detail

Organizational skills

Communication

Education

High School diploma or equivalent

Associate degree (preferred)

Tools

Excel

Outlook

SharePoint

Job description

Job DetailsJob Location: National Center on Institutions and Alternatives Inc - Baltimore, MD 21244Position Type: Full TimeEducation Level: High School/GEDSalary Range: $21.40 - $26.20 HourlyTravel Percentage: NoneJob Shift: DayJob Category: Finance

Accounts Payable Specialist

Location: Baltimore, MD

Department: Finance

Reports To:Finance Office Manager

Join a Mission That Makes a Difference

Are you an accounting professional who thrives on accuracy, organization, and continuous improvement? Do you want your work to directly support programs that empower individuals and strengthen communities?

We are seeking a highly motivated Accounts Payable Specialist to join our Finance team. In this role, you will be more than just a numbers expert. You will play a vital role in ensuring the smooth flow of financial operations that support our mission-driven work every day.

If you enjoy solving problems, working with technology, collaborating across departments, and finding ways to improve processes, we'd love to hear from you.

Why You'll Love This Opportunity

• Make a meaningful impact by supporting programs and services that change lives.
• Join a collaborative and supportive finance team.
• Work with modern financial platforms including Bill.com and Sage Intacct.
• Contribute to process improvements and automation initiatives.
• Participate in audit preparation, month-end close activities, and grant-funded financial operations.
• Grow your accounting and nonprofit finance expertise in a mission-focused organization.

What You'll Do

As our Accounts Payable Specialist, you will:

• Process vendor invoices, employee reimbursements, and payments with accuracy and efficiency.
• Manage the full invoice lifecycle through Bill.com, including coding, approvals, payments, and record retention.
• Maintain vendor records and ensure compliance with documentation requirements, including W-9 collection and updates.
• Review invoices, receipts, and supporting documentation for accuracy and completeness.
• Resolve vendor inquiries and research payment discrepancies.
• Support credit card reconciliation and documentation processes.
• Assist with month-end close activities, 1099 preparation, audits, and financial reporting.
• Support grant-related documentation and client funds accounts payable activities.
• Identify and implement opportunities to improve workflows and increase operational efficiency.

QualificationsWhat You Bring

Required Qualifications

• High school diploma or equivalent.
• Minimum of 3 years of accounts payable, accounting support, invoice processing, or related financial operations experience.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time management skills.
• Strong communication and customer service skills.
• Proficiency with Microsoft Excel, Outlook, SharePoint, and related business applications.

Preferred Qualifications

• Associate degree in Accounting, Finance, Business Administration, or a related field.
• Experience with Bill.com.
• Experience with Sage Intacct or similar cloud-based accounting systems.
• Experience in nonprofit, healthcare, human services, grant-funded, or client funds environments.

Beyond the rewarding work, you'll find a culture built on collaboration, respect, and connection. We celebrate achievements, support one another, and foster an environment where employees can grow professionally while making a lasting impact on the lives of those we serve. Together, we’re changing lives, one person at a time.