Impact Admin Assistant – Social Services & Programs

RHF (Retirement Housing Foundation); Long Beach (CA); On-site; USD 37,000 - 40,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Retirement savings plan

Paid time off and holidays

Employee assistance program

Life insurance (term)

Voluntary life insurance

Job summary

RHF (Retirement Housing Foundation) is seeking a Social Service Coordination Administrative Assistant to support the Director of Social Service Coordination and the SSC team. You’ll help with training, reporting, data tracking, scheduling, and department records to ensure information is organized and accessible.

The role involves preparing documents, coordinating training materials, tracking invoices and grants, and supporting recruitment and onboarding.

Qualifications

• Bachelor's degree in Social Work, Human Services, or a related field
• Minimum of two (2) years of relevant administrative or program support experience
• Strong written and verbal communication, organizational, and time-management skills
• Ability to manage multiple priorities, meet deadlines, and work independently and collaboratively
• Strong knowledge of spreadsheets, data tracking, and program support systems
• Proficiency in Microsoft Office 365, including Word, Excel, PowerPoint, Outlook, and Publisher; experience with Smartsheet, Zoom, and Microsoft Teams
• Ability to maintain confidentiality and handle sensitive information with professionalism and discretion
• Strong attention to detail and commitment to accuracy and effective administrative support

Responsibilities

• Assisting with the development and delivery of training materials and activities per HUD guidelines
• Providing administrative and technical support to SSC staff and assisting with training and program activities
• Tracking and preparing monthly SSC reports, training requirements, and program data
• Maintaining departmental databases, QA tracking systems, and other records
• Assisting with audits and data accuracy improvements as needed
• Preparing and transcribing correspondence, action plans, reports, and presentations
• Providing day-to-day administrative support including phones, mail, supplies, scheduling, and document prep
• Tracking resident surveys and preparing related reports
• Assisting with tracking proposals and grants and informing the Director
• Compiling a directory of national/local resources for the SSC team
• Reviewing SSC invoices and expense reports for accuracy
• Assisting with reimbursement and budget tracking and Director travel arrangements
• Communicating with departments to obtain information and support needs
• Maintaining confidential departmental records and files
• Providing administrative updates to the Director on activity status
• Supporting recruitment and onboarding of SSCs including materials and records
• Assisting with planning and expense tracking for RHF events and initiatives
• Performing other duties to support the department and RHF mission
• Traveling locally and occasionally overnight as required

Skills

Communication

Organization

Time management

Education

Bachelor's degree in Social Work or related field

2+ years administrative or program support experience

Tools

Microsoft 365 (Word, Excel, PowerPoint, Outlook, Publisher)

Smartsheet

Zoom

Microsoft Teams

Job description

RHF (Retirement Housing Foundation) is seeking a Social Service Coordination Administrative Assistant to support the Director of Social Service Coordination and the SSC team. You’ll help with training, reporting, data tracking, scheduling, and department records to ensure information is organized and accessible.

The role involves preparing documents, coordinating training materials, tracking invoices and grants, and supporting recruitment and onboarding.