Social Service Coordination Administrative Assistant

RHF; Long Beach (CA); On-site; USD 37,000 - 40,000; Full time

Benefits offered by this job

Competitive pay

Health, dental, and vision insurance

Paid time off and holidays

Retirement savings plan

Employee assistance and more

Life insurance

Job summary

RHF is seeking a Social Service Coordination Administrative Assistant in Long Beach, CA to support the Director and SSC team. Location: 911 N Studebaker Rd, Long Beach. Pay: $27.00-$29.00 per hour. Employment: Full-Time, Non-Exempt.

The role covers training, reporting, data tracking, record keeping, scheduling, and departmental activities to keep information organized and accessible. Excellent communication and multitasking are essential.

Qualifications

• Bachelor's degree in Social Work, Human Services, or a related field.
• Minimum of two (2) years of relevant administrative or program support experience.
• Strong written and verbal communication, organizational, and time-management skills.
• Ability to manage multiple priorities and work independently and collaboratively.
• Proficiency with spreadsheets, data tracking, and program support systems.
• MS Office 365 proficiency; experience with Smartsheet, Zoom, and MS Teams.

Responsibilities

• Provide administrative and operational support to the Social Service Coordination Department.
• Develop and deliver training materials and activities per HUD guidelines.
• Review, track, and prepare monthly SSC reports and program data.
• Maintain departmental databases, QA tracking systems, and records.
• Assist with budget tracking, invoicing, and expense reporting.
• Prepare correspondence, action plans, reports, and presentations.
• Coordinate scheduling, phones, mail, supplies, and SSC materials distribution.

Skills

Microsoft Office 365

Smartsheet

Zoom

Microsoft Teams

Data tracking

Organization

Communication

Time-management

Education

Bachelor's degree in Social Work, Human Services, or related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Publisher

Smartsheet

Zoom

Microsoft Teams

Job description

Social Service Coordination Administrative Assistant

Job Category: Housing Operations

Requisition Number: SOCIA001985

• Posted : September 18, 2026
• Full-Time
• On-site
• Rate : $27 USD per hour

Locations

Showing 1 location

Long Beach, CA 90815, USA

Description

Social Service Coordination Administrative Assistant
Location: 911 N Studebaker Rd, Long Beach, CA 90815
Pay Range: $27.00 - $29.00 per hour
Employment Type: Full-Time, Non-Exempt

Join Our Mission-Driven Team

Are you an organized, detail-oriented professional who enjoys providing administrative support and keeping a team organized and effective? RHF is seeking a Social Service Coordination Administrative Assistant to provide day-to-day administrative support to the Director of Social Service Coordination and the Social Service Coordinator (SSC) team.

This role supports training, reporting, data tracking, record keeping, scheduling, and departmental activities while helping ensure information and resources are organized and accessible. If you enjoy managing multiple priorities and working collaboratively to support meaningful programs and services, we'd love to hear from you.

What You'll Do

As our Social Service Coordination Administrative Assistant , you will provide essential administrative and operational support to the Social Service Coordination Department by:

• Assisting with the development and delivery of training materials and activities in accordance with HUD Office of Multifamily Housing guidelines
• Providing administrative and technical support to Social Service Coordinator staff and assisting with training, professional development, and program participation activities
• Reviewing, tracking, compiling, and preparing monthly SSC reports, training requirements, and program data
• Maintaining departmental databases, quality assurance tracking systems, and other program records
• Assisting with gathering and organizing information for audits and supporting data accuracy and improvement efforts as needed
• Preparing, reviewing, and transcribing correspondence, action plans, reports, presentations, and other departmental documents
• Providing day-to-day administrative support, including phones, mail, supplies, scheduling, document preparation, and distribution of SSC materials
• Tracking resident survey responses and preparing related reports and program information
• Assisting with tracking proposals and grants associated with Social Service Coordinators and providing information to the Director as requested
• Researching, compiling, and maintaining a directory of national and local resources to support the SSC team
• Reviewing and tracking SSC invoices and expense reports for accuracy and proper documentation
• Assisting with reimbursement and budget tracking and providing administrative support for the Director's travel arrangements and expense reporting
• Communicating with appropriate departments to obtain information and assist with departmental administrative needs
• Maintaining accurate and confidential departmental records and files
• Compiling information and providing administrative updates to the Director regarding program activities, status, and developments
• Providing administrative support for the recruitment and onboarding of Social Service Coordinators as needed, including scheduling, preparing materials, and maintaining records
• Assisting with the planning, coordination, implementation, and expense tracking of SSC Department activities, including the annual RHF Conference, Project HANDS promotion, and other departmental initiatives
• Performing other duties as assigned to support the Social Service Coordination Department and the mission and goals of RHF
• Traveling locally and occasionally overnight as required

Required Qualifications

• Bachelor's degree in Social Work, Human Services, or a related field
• Minimum of two (2) years of relevant administrative or program support experience, preferably in social services or a related field
• Strong written and verbal communication, organizational, and time-management skills
• Ability to manage multiple priorities, meet deadlines, and work independently and collaboratively
• Strong knowledge of spreadsheets, data tracking, and program support systems
• Proficiency in Microsoft Office 365, including Word, Excel, PowerPoint, Outlook, and Publisher; experience with Smartsheet, Zoom, and Microsoft Teams
• Ability to maintain confidentiality and handle sensitive information with professionalism and discretion
• Strong attention to detail and commitment to accuracy and effective administrative support

Preferred Qualifications

• Experience in social services, nonprofit, affordable housing, or community-based organizations
• Knowledge of HUD Office of Multifamily Housing guidelines
• Familiarity with AASC Online or similar data and program tracking systems
• Experience supporting training, reporting, grants, or community-based programs

Why You'll Love Working Here

At RHF, you'll be part of a mission-driven organization with more than 60 years of experience providing affordable housing and services that help people thrive. We believe our employees are essential to that mission and are committed to creating a supportive workplace where you can grow professionally and make a meaningful impact.

• Competitive pay
• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement savings plan
• Employee assistance and more
• Term life and Voluntary supplemental life insurance

Make a Difference With RHF!

If you're an organized, reliable, and detail-oriented professional who enjoys supporting residents and property operations, we encourage you to apply. Join RHF and help create a comfortable and welcoming community where residents can thrive.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.