Immunology Admin & Operations Coordinator

Mount Sinai Health System; United States; On-site; USD 55,000 - 75,000; Full time

Job summary

Mount Sinai Health System is seeking an Administrative Coordinator to manage essential office services for a department head. You will oversee 1-2 administrative staff, handle purchasing, payroll, records control and HR tasks, and liaise with other departments to resolve issues.

The role emphasizes budget monitoring, grant allocations, and creating informational materials. Strong organizational and communication skills are required, along with prior supervisory experience.

Qualifications

• Bachelor's Degree or equivalent combination of applicable experience and education.
• 5 years related administrative or business experience required; some supervisory experience preferred.
• Experience with payroll, purchasing, and HR processes.

Responsibilities

• Answers routine and specific inquiries when possible. Directs inquiries, when necessary, to the appropriate department or individual for further information and/or resolution.
• Assists in maintaining and monitoring the budget and grant allocations. Prepares documents required to maintain balanced accounts for review and approval.
• Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems.
• Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors contracts and renews as needed.
• Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes.
• Develops, updates and/or revises informational flyers, brochures, leaflets and mailings.
• Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports.
• Checks materials submitted for supervisors attention to ensure all relevant data, authorizations and pertinent information are included.
• May assist supervisor with the completion of grant applications, special projects and JCAHO and other survey preparations.
• Mentors, trains and/or conducts orientation for new office support staff and monitors performance.
• Coordinates administrative, secretarial and/or general office support coverage.
• Assigns work, sets deadlines and supervises the work of assigned staff.
• Performs other related duties.

Skills

Staff supervision

Payroll processing

Budget monitoring

Communication skills

Education

Bachelor's degree or equivalent combination of applicable experience and education

Job description

Mount Sinai Health System is seeking an Administrative Coordinator to manage essential office services for a department head. You will oversee 1-2 administrative staff, handle purchasing, payroll, records control and HR tasks, and liaise with other departments to resolve issues.

The role emphasizes budget monitoring, grant allocations, and creating informational materials. Strong organizational and communication skills are required, along with prior supervisory experience.