Operations & HR Administrative Coordinator

Mount Sinai Morningside; New York (NY); On-site; USD 66,000 - 74,000; Full time

Job summary

The Administrative Coordinator at Mount Sinai Health System oversees administrative and office services for the head of a department, including purchasing, payroll, records control and HR duties. This role may supervise 1–2 administrative staff and typically reports to a division head or higher‑level executive.

Duties include budget monitoring, HR/payroll transactions, inventory management, event planning, minutes, and reports.

Qualifications

• Bachelor's degree or equivalent combination of applicable education/experience.
• At least 5 years of related administrative or business experience; supervisory experience preferred.

Responsibilities

• Answers routine inquiries and directs complex questions to the appropriate department.
• Monitors budget and grant allocations; prepares materials for review and approval.
• Initiates HR and payroll transactions; generates weekly payroll submissions and coordinates with HR/payroll.
• Maintains supplies; manages inventory; coordinates with Purchasing to secure best pricing and renew vendor contracts.
• Plans forums/meetings; prepares participant packets; transcribes and distributes minutes.
• Develops and updates informational materials; compiles information for reports and prepares statistical data.
• Checks submitted materials for completeness and accuracy; may assist with grant applications and special projects.
• Mentors and trains new staff; assigns work and supervises staff workload.
• Coordinates administrative coverage and ensures office support.

Skills

Administrative experience

Payroll

Budget management

HR transactions

Supervisory experience

Education

Bachelor's degree or equivalent

Job description

The Administrative Coordinator at Mount Sinai Health System oversees administrative and office services for the head of a department, including purchasing, payroll, records control and HR duties. This role may supervise 1–2 administrative staff and typically reports to a division head or higher‑level executive.

Duties include budget monitoring, HR/payroll transactions, inventory management, event planning, minutes, and reports.