Hybrid Senior Executive Assistant to C-Level

Talentify; Bedford (TX); Hybrid; USD 48,000 - 62,000; Full time

Benefits offered by this job

Medical benefits

Dental & Vision

401(k)

Life Insurance

Disability

HSA

Transportation benefits

Employee Assistance Program

PTO

Job summary

Aston Carter in Bedford, TX seeks a Senior Executive Assistant to provide high‑level administrative support to senior executives in a fast‑paced financial services environment. The role emphasizes calendar management, travel coordination, and executive communications.

You will liaison with internal teams and external partners, prepare presentations and minutes, and safeguard confidential information while managing multiple priorities in a deadline‑driven setting.

Qualifications

• 3+ years of experience in executive administration or departmental coordination.
• Experience supporting VP, SVP, or C-level executives.
• Strong calendar management across multiple stakeholders and time constraints.
• Experience with travel coordination and expense reporting.
• Proficient in preparing agendas, presentations, and related materials.
• Ability to handle confidential correspondence and sensitive information with discretion.
• Excellent written and verbal communication skills for executive interactions.
• Ability to manage multiple priorities in a deadline-driven environment.

Responsibilities

• Provide high-level administrative support to executives and department leadership.
• Manage complex calendars for VP, SVP, and C-level executives.
• Arrange and coordinate domestic travel with detailed itineraries and logistics.
• Prepare and process expense reports and monitor budget related to travel.
• Develop, format, and edit executive communications, agendas, and reports.
• Attend meetings, document key points and action items, and distribute minutes.
• Maintain confidential records with discretion and professionalism.
• Assist with invoice processing, vendor coordination, and budget support.
• Act as liaison between executives, teams, customers, and partners.
• Coordinate department events, leadership meetings, and special projects.
• Support board meeting coordination and materials when required.
• Gatekeep and prioritize requests for senior leaders.
• Coordinate cross-functional projects and ensure timelines stay on track.
• Draft, proofread, and refine executive communications.
• Identify improvements to administrative processes and tools.

Skills

Calendar management

Executive support

Travel coordination

Expense reporting

Meeting logistics

MS Office

Document prep

Confidentiality

Communication

Gatekeeping

Cross-functional collaboration

Tools

Microsoft Office Suite

Job description

Aston Carter in Bedford, TX seeks a Senior Executive Assistant to provide high‑level administrative support to senior executives in a fast‑paced financial services environment. The role emphasizes calendar management, travel coordination, and executive communications.

You will liaison with internal teams and external partners, prepare presentations and minutes, and safeguard confidential information while managing multiple priorities in a deadline‑driven setting.