Executive Assistant & Operations Partner

Talentify; Poway (CA); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Life Insurance

Job summary

Aston Carter is seeking an Executive Assistant to support senior leadership in Poway, CA. This contract role emphasizes organization, proactive problem solving, and close collaboration with executives to streamline operations and enable strategic focus.

You will manage calendars, meetings, travel, and expense processes, while partnering across teams to drive business priorities and efficiency in a fast-paced environment.

Qualifications

• 1-3+ years of experience supporting executives or leadership teams.
• Proficiency with Microsoft Outlook and Excel for scheduling and data handling.
• Strong verbal and written communication skills and ability to handle confidential information.
• Highly organized with the ability to manage multiple priorities in a fast-paced environment.
• Self-starter with proactive problem-solving and independent work ethic.

Responsibilities

• Manage complex executive calendars and optimize schedules.
• Coordinate internal and external meetings, agendas, and materials.
• Prepare executives for meetings and key business discussions.
• Coordinate domestic travel, bookings, and detailed itineraries.
• Track action items, deadlines, and follow-ups to keep projects on track.
• Assist with expense reporting and administrative processes.
• Support special projects and process improvements across departments.

Skills

Calendar management

Communication

Organization

Problem solving

Confidentiality

Tools

Outlook

Excel

Job description

Aston Carter is seeking an Executive Assistant to support senior leadership in Poway, CA. This contract role emphasizes organization, proactive problem solving, and close collaboration with executives to streamline operations and enable strategic focus.

You will manage calendars, meetings, travel, and expense processes, while partnering across teams to drive business priorities and efficiency in a fast-paced environment.