Executive Assistant: Calendar, Travel & Events

Talentify; Bellevue (WA); On-site; USD 40,000 - 41,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

PTO / Vacation / Sick Leave

Job summary

Aston Carter in Bellevue, WA is seeking an Administrative Assistant for calendar management, scheduling for leaders, travel coordination, and meeting logistics. This contract role offers flexibility within business hours and potential overtime up to 10 hours per week.

The role requires strong organizational and communication skills, 1+ year in admin, proficiency with Microsoft Office, and the ability to work with minimal supervision.

Qualifications

• High school diploma or equivalent.
• Calendar management experience required.
• 1+ years in an administrative role.
• Experience with Microsoft Office products.
• Strong organizational, communication, and interpersonal skills.
• Ability to prioritize and manage multiple assignments.
• High integrity and discretion.
• Ability to work with minimal supervision.

Responsibilities

• Provide backup calendar support and scheduling for leaders.
• Assist with logistics and planning for leadership meetings and events.
• Coordinate travel arrangements and create detailed itineraries.
• Complete and file expense reports.
• Track deliverables and follow up on open action items.
• Undertake special projects as assigned.

Skills

Calendar management

Administrative experience

Microsoft Office

Organizational skills

Communication skills

Multitasking

Integrity & discretion

Independent work

Attention to detail

Education

Bachelor's degree or equivalent

Job description

Aston Carter in Bellevue, WA is seeking an Administrative Assistant for calendar management, scheduling for leaders, travel coordination, and meeting logistics. This contract role offers flexibility within business hours and potential overtime up to 10 hours per week.

The role requires strong organizational and communication skills, 1+ year in admin, proficiency with Microsoft Office, and the ability to work with minimal supervision.