Hybrid Senior Executive Admin to VP

Global Technical Talent, Inc.; Framingham (MA); Hybrid; USD 41,000 - 52,000; Part time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

401k Retirement Plan

Job summary

Talentify is seeking an Executive Administrative Assistant - Senior in Framingham, MA for a 7-month contract. The role is hybrid with in-office days aligned to the team and supports a VP and two AVPs for Global Talent Management.

The incumbent provides advanced administrative support, handling confidential information and ensuring office systems and procedures are administered effectively. Requires 7+ years of admin experience and strong MS Office skills.

Qualifications

• 7+ years of administrative experience, with executive support experience preferred.
• Experience in a corporate setting is required.
• Strong MS Office experience (PowerPoint, Excel, Outlook, Word) is essential.
• Excellent written and verbal communication; ability to handle confidential information.
• Proven ability to manage multiple calendars and coordinate travel schedules.

Responsibilities

• Schedules and maintains multiple calendars of appointments and meetings.
• Supports and monitors ongoing HR and Talent program processes for timely execution.
• Coordinates travel itineraries and processes expenses.
• Responds to questions and confidential inquiries; interfaces with many stakeholders.
• Collaborates with other departments to resolve issues and provide backup support.
• Manages department payroll/timekeeping and oversees administrative projects.
• Plans meetings and events, including catering and room bookings and follow-ups.
• Keeps files and office layouts organized; maintains record-keeping systems.

Skills

Executive support

Calendar management

Travel planning

Confidentiality

Microsoft Office

Communication skills

Tools

PowerPoint

Excel

Outlook

Word

Job description

Talentify is seeking an Executive Administrative Assistant - Senior in Framingham, MA for a 7-month contract. The role is hybrid with in-office days aligned to the team and supports a VP and two AVPs for Global Talent Management.

The incumbent provides advanced administrative support, handling confidential information and ensuring office systems and procedures are administered effectively. Requires 7+ years of admin experience and strong MS Office skills.