Hybrid Executive Assistant to Senior Leaders

2410 Brigham and Women's Physicians Organization, Inc.; Boston (MA); Hybrid; USD 26,000 - 39,000; Full time

Benefits offered by this job

Hybrid work environment

Job summary

2410 Brigham and Women's Physicians Organization, Inc. seeks an experienced administrative professional to provide high-level support to executives and management teams.

The role includes calendar management, meeting coordination, and handling communications to ensure efficient office operations. The position requires 5–7 years of admin experience, healthcare setting preferred, and a hybrid work arrangement at 15 Francis Street with a 40-hour workweek.

Qualifications

• Education: High School Diploma or equivalent; Associate's Degree preferred in Business Administration or related field.
• No, experience cannot substitute for degree as per description.

Responsibilities

• Manage and maintain executive schedules and travel arrangements.
• Prepare, review, and edit reports, presentations, and documents.
• Handle incoming/outgoing correspondence (emails, letters, calls).
• Organize and maintain electronic and physical files.
• Schedule and coordinate meetings, agendas, minutes, action items.
• Arrange logistics for meetings, including room bookings and catering.
• Serve as primary contact between executives and stakeholders.
• Draft memos and announcements as directed.
• Oversee office supplies and equipment maintenance; coordinate IT support.
• Assist in planning projects and events; monitor timelines.

Skills

Verbal communication

Written communication

Organization

multitasking

Independent work

Attention to detail

Knowledge of healthcare regulations

Education

High School Diploma

Associate's Degree preferred

Tools

Microsoft Office

Email and calendar management

Word

Excel

PowerPoint

Outlook

Job description

2410 Brigham and Women's Physicians Organization, Inc. seeks an experienced administrative professional to provide high-level support to executives and management teams.

The role includes calendar management, meeting coordination, and handling communications to ensure efficient office operations. The position requires 5–7 years of admin experience, healthcare setting preferred, and a hybrid work arrangement at 15 Francis Street with a 40-hour workweek.