Senior Executive Assistant to VP – Hybrid (Waltham)

Fresenius Medical Care AG; Waltham (MA); Hybrid; USD 39,000 - 66,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid time off

Parental leave

Job summary

Fresenius Medical Care in Waltham, MA is seeking an experienced Administrative Specialist to support the VP GRE Center of Excellence and senior GRE staff. This hybrid role requires discretion, strong communication, and the ability to manage calendars, travel, and confidential information.

You will prepare materials for conferences, coordinate meetings, assist with reports, and help with various projects across the department.

Qualifications

• 5+ years related administrative support experience.
• Proven success supporting administrative functions for senior management.
• Knowledge of business vocabulary and organizational operations.

Responsibilities

• Provides advanced administrative support to VP GRE Center of Excellence and senior GRE staff.
• Manages confidential and time-sensitive information with discretion.
• Prepares materials for conferences, appointments, and meetings.
• Interprets guidelines and anticipates needs for executives.
• Coordinates meetings and maintains calendars and office systems.
• Assists with reports and cross-functional data gathering.
• Maintains records of equipment, certifications, and publications.
• Assists with various department projects.

Skills

Administrative support

Executive support

Calendar management

Confidentiality

Communication

Education

5+ years related admin support experience

Tools

Microsoft Word

Microsoft Excel

Visio

Job description

Fresenius Medical Care in Waltham, MA is seeking an experienced Administrative Specialist to support the VP GRE Center of Excellence and senior GRE staff. This hybrid role requires discretion, strong communication, and the ability to manage calendars, travel, and confidential information.

You will prepare materials for conferences, coordinate meetings, assist with reports, and help with various projects across the department.