Hybrid Senior Administrative Assistant | Onsite/Remote Support

6084-Janssen Research & Development, LLC Legal Entity; Spring House (PA); Hybrid; USD 53,000 - 85,000; Full time

Job summary

Johnson & Johnson in Spring House, PA, is seeking a Sr. Administrative Assistant for a hybrid role combining onsite and remote work.

The candidate will split time between Spring House, PA and Titusville, NJ, with two on-site days per week in Spring House and one on-site day per week in Titusville, plus remote days. The role requires at least four years of administrative experience, strong Microsoft Office skills, and excellent communication.

Qualifications

• High School/Secondary degree or equivalent required.
• Minimum of 4 years’ experience in administrative or office support.
• Basic knowledge of Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Strong written and verbal communication skills.
• Ability to manage routine tasks independently and prioritize work effectively.
• This role is based at the Spring House site and requires travel to the Titusville site one day per week.
• Travel to Raritan for larger meetings or conferences as needed, approximately 1–2 times per year.

Responsibilities

• Manages meeting scheduling, calendars, and related coordination for assigned teams.
• Coordinates meeting logistics, including agendas, materials, technology setup, and onsite, offsite, virtual, or hybrid event support.
• Supports contract and purchase order processes, including HCC, contracting, and PO coordination in partnership with relevant stakeholders.
• This role is based at the Spring House site and requires travel to the Titusville site one day per week, and to Raritan for larger meetings as needed, 1–2 times per year.
• Prepares, formats, files, and manages documents and records.
• Coordinates complex and short‑notice travel arrangements in accordance with company processes.
• Provides space management support, including coordination of workspace requests and related administrative activities.
• Supports onboarding, offboarding, interview scheduling, and related coordination activities.
• Maintains distribution lists, SharePoint sites, and administrative systems to ensure data accuracy.
• Supports general office coordination including supplies and visitor logistics.

Skills

Administrative Support

Microsoft Office

Diary Management

Travel Planning

Communication

Organizational Knowledge

Document Management

Event Management

Office Administration

SharePoint

Education

High School/Secondary degree or equivalent

Job description

Johnson & Johnson in Spring House, PA, is seeking a Sr. Administrative Assistant for a hybrid role combining onsite and remote work.

The candidate will split time between Spring House, PA and Titusville, NJ, with two on-site days per week in Spring House and one on-site day per week in Titusville, plus remote days. The role requires at least four years of administrative experience, strong Microsoft Office skills, and excellent communication.