Hybrid Executive Assistant to Global Leaders

Johnson Johnson; West Chester (Chester County); Hybrid; USD 65,000 - 105,000; Full time

Benefits offered by this job

Vacation –120 hours per calendar year

Sick time –40 hours per calendar year;

Parental Leave – 480 hours within one年

Job summary

Johnson & Johnson is seeking an Executive Assistant for a hybrid role that can be located in Palm Beach Gardens, FL; Raynham, MA; Raritan, NJ; or West Chester, PA. You will provide essential administrative support to senior leaders, coordinate calendars, travel, and meetings, and help ensure operational efficiency.

The role requires strong Microsoft Office skills, discretion, and excellent communication. Prior experience across multiple leaders or corporate environments is preferred.

Qualifications

• Required: 2 years of administrative or office support experience.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Clear written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.

Responsibilities

• Provide comprehensive administrative support to assigned leaders and teams, including calendar management, meeting coordination, and follow‑up.
• Coordinate meetings, conference calls, and onsite/offsite events, including logistics, materials, and attendee communications.
• Arrange domestic and international travel and prepare expense reports in accordance with company policies.
• Prepare, format, and distribute internal and external correspondence, presentations, and reports.
• Serve as a point of contact for internal stakeholders and external partners, ensuring timely and professional communication.
• Maintain files, trackers, and records to support operational, security, facilities, and real estate activities.
• Support departmental projects and initiatives by tracking actions, deadlines, and deliverables.
• Identify opportunities to improve administrative processes and enhance team efficiency.

Skills

Microsoft Office

Communication

Discretion

Organizational skills

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree in Business Administration or related field

Tools

Travel booking tools

Calendar management tools

Job description

Johnson & Johnson is seeking an Executive Assistant for a hybrid role that can be located in Palm Beach Gardens, FL; Raynham, MA; Raritan, NJ; or West Chester, PA. You will provide essential administrative support to senior leaders, coordinate calendars, travel, and meetings, and help ensure operational efficiency.

The role requires strong Microsoft Office skills, discretion, and excellent communication. Prior experience across multiple leaders or corporate environments is preferred.