Senior Administrative & Operations Specialist

Johnson & Johnson Innovative Medicine; Raritan (NJ); Hybrid; USD 53,000 - 85,000; Full time

Benefits offered by this job

Vacation 120 hours per year

Sick time 40 hours per year

Floating holidays 13 days per year

Parental Leave – 480 hours

Job summary

Johnson & Johnson Innovative Medicine is seeking a Sr. Administrative Assistant for a hybrid role based in Raritan, NJ or Spring House, PA.

You will provide direct support to managers, manage calendars, coordinate domestic and international travel, and oversee onboarding/offboarding processes. Responsibilities include coordinating team meetings, maintaining SharePoint repositories, handling onboarding activities, and supporting large departmental events.

Qualifications

• High School diploma or equivalent required.
• Minimum 4 years’ experience in administrative or office support.
• Proficient in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Familiar with Concur or expense reporting systems.
• Strong written and verbal communication skills.
• Ability to manage routine tasks independently and prioritize work.
• Up to 5% travel may be required.

Responsibilities

• Provide direct administrative support to assigned managers, including calendar management and travel coordination.
• Coordinate meetings with internal and external partners and manage onboarding/offboarding processes.
• Support onsite/offsite meetings and team events, including logistics and catering.
• Maintain department materials and HR/portal repositories (e.g., SharePoint, MS Teams).
• Manage statements of work and purchase orders; monitor expenditures and follow up on expenses.
• Ensure confidentiality and exercise sound judgment in problem resolution.

Skills

Diary Management

Communication skills

Organizational Knowledge

Presentation Development

Travel Planning

Office Administration

Data Capturing

Education

High School diploma or equivalent

4+ years administrative/office support experience

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Concur

Job description

Johnson & Johnson Innovative Medicine is seeking a Sr. Administrative Assistant for a hybrid role based in Raritan, NJ or Spring House, PA.

You will provide direct support to managers, manage calendars, coordinate domestic and international travel, and oversee onboarding/offboarding processes. Responsibilities include coordinating team meetings, maintaining SharePoint repositories, handling onboarding activities, and supporting large departmental events.