Hybrid Senior Administrative Assistant - Executive Support

Johnson & Johnson Innovative Medicine; Spring House (PA); Hybrid; USD 53,000 - 85,000; Full time

Benefits offered by this job

Vacation time

Sick time

Holiday pay

Parental Leave

Bereavement Leave

Volunteer Leave

Job summary

Johnson & Johnson Innovative Medicine seeks a Sr. Administrative Assistant for a hybrid role in Raritan, NJ or Springhouse, PA. You will provide direct administrative support to assigned managers, manage calendars, travel, expenses, and related initiatives, and coordinate meetings and events.

Required are a high school diploma or equivalent, 4+ years in administrative roles, strong written and verbal communication, and proficiency with Microsoft Office. Travel up to 5% may be required.

Qualifications

• High School/Secondary degree or equivalent required.
• A minimum of 4 years’ experience in administrative or office support is required.
• Basic knowledge of Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Familiar with Concur or expense reporting systems
• Strong written and verbal communication skills.
• Ability to manage routine tasks independently and prioritize work effectively.
• Up to 5% of travel may be required.

Responsibilities

• Provide direct administrative support to assigned managers, including calendar management, domestic and international travel and expense coordination and related activities, as well as programs and initiatives they lead.
• Sophisticated and highly fluid calendar coordination, including scheduling and arranging meetings with internal and external partners.
• Support the onboarding and offboarding transition process for team members.
• Coordinate and support team onsite/offsite meetings and volunteer events
• Maintain department materials, such as organization charts, distribution lists, and conference rooms. Manage related repositories, including SharePoint. Utilize HR systems, productivity tools, and portal technology (e.g., Workday, SharePoint, ZOOM, MS Teams, GlobalView, AskGS, IRIS, eMarketplace ).
• Manage statements of work and purchase orders; tracking expenditures and follow-up on actual expenses
• Achieve results in the absence of day-to-day mentorship
• Maintain strict confidentiality and exercising independent discretion and judgment to seek resolution of complex problems.
• Provide support for large departmental and group meetings (i.e. Town Hall meetings) including logistical support; obtain meeting room space, catering requirements, AV support, agenda support.
• Handle external partner relationships, including scheduling meetings and facilitating contracting efforts as needed.

Skills

Accountability

Administrative Support

Business Writing

Communication

Customer Centricity

Data Capturing

Diary Management

Document Management

Event Management

Microsoft Office

Office Administration

Organizational Knowledge

Organizing

Presentation Development

Process Oriented

Professional Ethics

Travel Planning

Typing

Education

High School/Secondary degree or equivalent

Tools

Concur

Workday

SharePoint

MS Teams

Zoom

Job description

Johnson & Johnson Innovative Medicine seeks a Sr. Administrative Assistant for a hybrid role in Raritan, NJ or Springhouse, PA. You will provide direct administrative support to assigned managers, manage calendars, travel, expenses, and related initiatives, and coordinate meetings and events.

Required are a high school diploma or equivalent, 4+ years in administrative roles, strong written and verbal communication, and proficiency with Microsoft Office. Travel up to 5% may be required.