Senior Administrative Assistant

Kelly; Horsham (PA); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Kelly in partnership with Johnson & Johnson is seeking a Senior Administrative Assistant to support Johnson & Johnson in Horsham, PA. The role combines on-site and remote work (Hybrid - 3 days onsite, 2 days remote) and requires delivering proactive administrative support to a large, dynamic team.

You will manage complex calendars, arrange travel, prepare expense reports, assist onboarding, and support procurement processes while coordinating with HR systems and MS Office tools.

Qualifications

• High school diploma required; advanced education preferred.
• 5+ years of administrative experience required.
• Experience supporting large, dynamic teams required.
• Ability to prioritize and achieve results in a fast-paced environment required.
• Strong organizational skills and flexibility handling shifting priorities required.
• Excellent interpersonal and written/verbal communication skills required.
• Experience with HR systems/portal tools (Workday, SharePoint, Teams, IRIS, Concur) preferred.
• Proficiency with MS Office and Outlook; calendar management experience.

Responsibilities

• Maintain highly fluid calendars and proactively handle priorities.
• Collaborate and anticipate management needs with flexible pivoting as needed.
• Plan onsite/offsite meetings and manage logistics.
• Prepare and validate monthly expense reports.
• Make travel arrangements and itineraries.
• Maintain organizational docs and data (org charts, lists, calendars).
• Assist onboarding and employee transitions (transfers/terminations).
• Lead procurement workflows (check requisitions).
• Work on broader projects and programs with teams.
• Troubleshoot facility/tech issues and manage office supplies.
• Support immunology marketing teams with admin needs as needed.

Skills

Interpersonal skills

Verbal communication

Written communication

Prioritization

Team collaboration

Education

High School Diploma

Tools

Microsoft Office

Outlook

Workday

SharePoint

Teams

Concur

IRIS

Job description

Kelly® in partnership with Johnson & Johnson - We are looking for a Senior Administrative Assistant- to work at Johnson and Johnson in Horsham , PA . Let us help you grow at work and discover the next step in your career, all while being a vital part of your community.

Hybrid - 3 days Onsite - 2 Days Remote

Responsibilities

• Maintain highly fluid calendars, and proactively handle complicated priorities to accommodate the most critical business needs
• The ability to work collaboratively and be proactive to anticipate management’s needs and the flexibility to pivot as business needs change
• Familiarity with the logistics of meeting planning including onsite/offsite meetings
• Prepare and validate monthly expense reports
• Make and handle travel arrangements
• Develop and maintain organizational documentation and data management (organization charts, distribution lists, team lists, vacation and holiday calendars)
• Facilitate onboarding of new employees as well as process all employee transitions (transfers and terminations)
• Lead certain procurement workflows (e.g. check requisitions)
• Work with team members on larger projects and programs
• Troubleshoot workplace facility/technology issues and handle office supplies
• Support other Immunology marketing teams ad hoc administrative needs on an as-needed basis and across a wide range of matters

Qualifications

• A minimum of a high school diploma is required. Advanced education or training preferred.
• At least 5 years of administrative experience is required.
• Experience providing support to large and dynamic teams is required
• The ability to prioritize and achieve results in a fast-paced environment is required.
• Organizational skills and the ability to be very flexible while handling conflicting, shifting, and competing priorities with minimal direction are required.
• Exceptional interpersonal skills and the ability to communicate effectively with all levels of the organization is required
• Takes initiatives that lead to the resolution of problems, anticipates the situation, acts logically and follows through as required
• The ability to apply excellent judgment and high emotional intelligence in difficult situations and with varied team members is required. Comfortable with ambiguity and uncertainty.
• Proven ability to work in concert with and collaboratively as part of a team is required.
• Excellent verbal and written communications skills, with extraordinary problem-solving skills, are required.
• Proficiency in Microsoft Office programs (Word, Excel, PowerPoint, Co-Pilot and Outlook) is required.
• Experience handling complex calendars via Outlook
• Knowledge with HR systems, productivity tools and portal technology (i.e. Global Services, Workday, SharePoint, Teams, IRIS, Concur) is preferred.