Hybrid/Remote Document Control Specialist for Engineering

Jacobs; Portland (OR); Hybrid; USD 60,339,000 - 105,662,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Jacobs is seeking a Document Control Specialist to manage creation, receipt, review, distribution, tracking and archiving of project documentation. You will ensure quality, compliance, and timely information flow across multidisciplinary teams and external stakeholders.

You will set up and maintain document management systems, coordinate with engineering and project controls, and enforce naming conventions while supporting project closeout and archival efforts.

Qualifications

• 2 years of document control experience in engineering, construction, or EPC project environments.
• Experience with electronic document management systems (e.g., Aconex, ProjectWise, Autodesk Construction Cloud/BIM 360, QuickBase, Procore, EIDA, SharePoint, or similar).
• Strong knowledge of document control processes, revision management, specifications, and transmittal workflows.
• High diligence with the ability to manage large volumes of documents and competing priorities.
• Proficiency in Microsoft Office Products

Responsibilities

• Set up and maintain the project document management system including metadata, numbering, and workflows.
• Organize and maintain project Specifications with correct word formatting and revisions.
• Receive, log, quality-check, distribute, and track engineering deliverables per procedures and schedules.
• Manage document reviews, approvals, revisions, and version control with full audit traceability.
• Prepare and manage transmittals and submittals to and from clients, partners, and other stakeholders; track responses and due dates.
• Enforce document control procedures, standards, and naming conventions.
• Generate document reports to manage workflow, status reports, and KPIs.
• Coordinate with Engineering, Project Controls, Learning and Development, IT, Construction, Quality, and external stakeholders to resolve issues.
• Support project closeout, including turnover, as-built records, and final archival.
• Provide system support and guidance to project team members.

Skills

Attention to detail

Time management

Communication

Education

Associate or bachelor’s degree or equivalent experience

Tools

Aconex

ProjectWise

Autodesk Construction Cloud/BIM 360

Procore

SharePoint

QuickBase

EIDA

Job description

Jacobs is seeking a Document Control Specialist to manage creation, receipt, review, distribution, tracking and archiving of project documentation. You will ensure quality, compliance, and timely information flow across multidisciplinary teams and external stakeholders.

You will set up and maintain document management systems, coordinate with engineering and project controls, and enforce naming conventions while supporting project closeout and archival efforts.