Document Control Specialist - Hybrid/Remote, ISO-900 Ready

Jacobs; Chandler (AZ); Hybrid; USD 44,000 - 77,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid time off

Seven paid holidays

Caregiver leave

Employee stock purchase plan

Job summary

Jacobs in Chandler, AZ is seeking a Document Control Specialist to manage creation, receipt, review, distribution, tracking and archival of project documentation to ensure quality and timely information flow across teams and external stakeholders.

You will set up the document management system, enforce standards, handle transmittals, and support project closeout, with a hybrid or remote work arrangement depending on project needs.

Qualifications

• 2 years of document control experience within engineering, construction, or EPC project environments.
• Experience with electronic document management systems (e.g., Aconex, ProjectWise, Autodesk Construction Cloud/BIM 360, QuickBase, Procore, EIDA, SharePoint, or similar).
• Strong knowledge of document control processes, revision management, Specifications, and transmittal workflows.
• High diligence with the ability to manage large volumes of documents and competing priorities.
• Proficiency in Microsoft Office Products

Responsibilities

• Set up and maintain the project document management system including metadata, numbering, and workflows.
• Organize and maintain project Specifications to include word processing to correct word formatting and ensure that correct revisions are in the deliverable/milestone.
• Receive, log, quality-check, distribute, and track engineering deliverables in accordance with project procedures and schedules.
• Manage document reviews, approvals, revisions, and version control with full audit traceability.
• Prepare and manage transmittals and submittals to and from clients, partners, and other stakeholders as directed, track responses and due dates.
• Enforce document control procedures, standards, and naming conventions.
• Generate document reports that assist in managing workflow, status reports, and key performance metrics.
• Coordinate with Engineering, Project Controls, Learning and Development, IT, Construction, Quality, and external stakeholders to resolve document issues.
• Support project closeout, including turnover, as-built records, and final archival.
• Provide system support and guidance to project team members.

Skills

Document control experience

Attention to detail

Proficiency in Microsoft Office

Education

Associate or Bachelor's degree in Engineering/Construction Management or related field

Tools

Aconex

ProjectWise

Autodesk Construction Cloud

BIM 360

Procore

SharePoint

Job description

Jacobs in Chandler, AZ is seeking a Document Control Specialist to manage creation, receipt, review, distribution, tracking and archival of project documentation to ensure quality and timely information flow across teams and external stakeholders.

You will set up the document management system, enforce standards, handle transmittals, and support project closeout, with a hybrid or remote work arrangement depending on project needs.