Hybrid/Remote Document Control Specialist

Jacobs; Houston (TX); Hybrid; USD 44,000 - 77,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Paid time off

Holidays

Employee stock purchase plan

Caregiver leave

Job summary

Jacobs is seeking a Document Control Specialist to manage the creation, receipt, review, distribution, tracking, and archival of project documentation to ensure quality, compliance, and timely information flow across multidisciplinary teams and external stakeholders.

The role supports one or more projects and adheres to Jacobs' standards, client requirements, and contractual deliverables while maintaining full audit traceability and efficient workflows. Hybrid/remote options are available.

Qualifications

• 2 years of document control experience in engineering, construction, or EPC environments.
• Experience with electronic document management systems.
• Strong knowledge of revision management and transmittal workflows.
• Ability to manage large document volumes and competing priorities.
• Proficiency in Microsoft Office.

Responsibilities

• Set up and maintain the project document management system including metadata, numbering, and workflows.
• Organize and maintain project specifications to ensure correct revisions and formatting.
• Receive, log, quality-check, distribute, and track engineering deliverables.
• Manage document reviews, approvals, revisions, and version control with full audit traceability.
• Prepare and manage transmittals and submittals to and from clients and stakeholders.
• Enforce document control procedures, standards, and naming conventions.
• Generate document reports to track workflow and KPIs.
• Coordinate with Engineering, Project Controls, and other teams to resolve issues.
• Support project closeout and archival.
• Provide system support and guidance to project teams.

Skills

Document control

Attention to detail

Time management

MS Office proficiency

Communication skills

Education

Associate or Bachelor's degree in Engineering/Construction Management or related field

Tools

Aconex

ProjectWise

Autodesk Construction Cloud

BIM 360

Procore

SharePoint

QuickBase

Job description

Jacobs is seeking a Document Control Specialist to manage the creation, receipt, review, distribution, tracking, and archival of project documentation to ensure quality, compliance, and timely information flow across multidisciplinary teams and external stakeholders.

The role supports one or more projects and adheres to Jacobs' standards, client requirements, and contractual deliverables while maintaining full audit traceability and efficient workflows. Hybrid/remote options are available.