Hybrid Document Control Specialist — Engineering Projects

Jacobs Engineering Group Inc.; Portland (OR); On-site; USD 44,000 - 77,000; Full time

Benefits offered by this job

Hybrid work policy

Medical, dental, vision insurance

401(k) plan

Paid time off

Holidays

Job summary

Jacobs Engineering Group Inc. is seeking a Document Control Specialist to manage creation, receipt, review, distribution, tracking, and archival of project documentation, ensuring quality, compliance, and timely information flow across multidisciplinary teams and external stakeholders.

You will set up and maintain document management systems, enforce standards, coordinate with engineering and project controls, and support project closeout and archival.

Qualifications

• 2 years of document control experience in engineering, construction, or EPC environments.
• Strong knowledge of document control processes, revision management, specifications, and transmittal workflows.
• High diligence with the ability to manage large volumes of documents and competing priorities.
• Proficiency in Microsoft Office Products.

Responsibilities

• Set up and maintain the project document management system including metadata, numbering, and workflows.
• Organize and maintain project specifications with correct revisions for deliverables/milestones.
• Receive, log, quality-check, distribute, and track engineering deliverables per project procedures and schedules.
• Manage document reviews, approvals, revisions, and version control with full audit traceability.
• Prepare and manage transmittals and submittals to and from clients, partners, and stakeholders, tracking responses and due dates.
• Enforce document control procedures, standards, and naming conventions.
• Generate document reports to aid workflow management, status reporting, and KPIs.
• Coordinate with Engineering, Project Controls, Learning and Development, IT, Construction, Quality, and external stakeholders to resolve issues.
• Support project closeout, turnover, as-built records, and final archival.
• Provide system support and guidance to project team members.

Skills

Document control

Microsoft Office

Attention to detail

Time management

Education

Associate or bachelor’s degree in Engineering/Construction Management

Tools

Aconex

ProjectWise

Autodesk Construction Cloud

BIM 360

SharePoint

Procore

EIDA

QuickBase

Job description

Jacobs Engineering Group Inc. is seeking a Document Control Specialist to manage creation, receipt, review, distribution, tracking, and archival of project documentation, ensuring quality, compliance, and timely information flow across multidisciplinary teams and external stakeholders.

You will set up and maintain document management systems, enforce standards, coordinate with engineering and project controls, and support project closeout and archival.