Document Control Lead – Engineering Projects

Jacobs; Dallas (TX); Hybrid; USD 44,000 - 77,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Basic life insurance

401(k) plan

Paid time off

Paid holidays

Caregiver leave

Employee stock purchase plan

Job summary

Jacobs is seeking a Document Control Specialist to manage creation, receipt, review, distribution, tracking, and archival of project documentation, ensuring quality, compliance, and timely information flow across multidisciplinary teams and external stakeholders.

In this role you will set up and maintain the project document management system, handle revisions and transmittals, generate reports, and provide system support while coordinating with engineering, project controls, IT, and

Qualifications

• 2 years of document control experience in engineering, construction, or EPC environments.
• Experience with electronic document management systems (e.g., Aconex, ProjectWise, Autodesk Construction Cloud/BIM 360, QuickBase, Procore, EIDA, SharePoint, or similar).
• Strong knowledge of document control processes, revision management, specifications, and transmittal workflows.
• High diligence with the ability to manage large volumes of documents and competing priorities.
• Proficiency in Microsoft Office Products

Responsibilities

• Set up and maintain the project document management system including metadata, numbering, and workflows.
• Organize and maintain project specifications including word processing, formatting, and correct revisions.
• Receive, log, quality-check, distribute, and track engineering deliverables per procedures and schedules.
• Manage document reviews, approvals, revisions, and version control with full audit traceability.
• Prepare and manage transmittals and submittals to and from clients, partners, and other stakeholders; track responses and due dates.
• Enforce document control procedures, standards, and naming conventions.
• Generate document reports to aid workflow, status reports, and KPIs.
• Coordinate with Engineering, Project Controls, Learning and Development, IT, Construction, Quality, and external stakeholders to resolve issues.
• Support project closeout, including turnover, as-built records, and archival.
• Provide system support and guidance to project team members.

Skills

Document control processes

Quality assurance

Attention to detail

Microsoft Office

Education

Associate or bachelor’s degree or related experience

Tools

Aconex

ProjectWise

Autodesk Construction Cloud/BIM 360

QuickBase

Procore

SharePoint

Job description

Jacobs is seeking a Document Control Specialist to manage creation, receipt, review, distribution, tracking, and archival of project documentation, ensuring quality, compliance, and timely information flow across multidisciplinary teams and external stakeholders.

In this role you will set up and maintain the project document management system, handle revisions and transmittals, generate reports, and provide system support while coordinating with engineering, project controls, IT, and