Document Control Project Specialist (Site-Based)

Jacobs; San Mateo (CA); On-site; USD 91,000 - 126,000; Full time

Benefits offered by this job

Health & welfare benefits

401(k) plan

Stock purchase program

Unlimited PPTO for salaried employees

Paid holidays

Caregiver leave

Job summary

Jacobs is seeking a Site Based Project Assistant to manage document control for a project, coordinating approvals, reviews, and distribution with internal and external stakeholders. You will ensure documents meet contract requirements and production standards while training team members in system usage.

The role emphasizes accurate handling of large document volumes, strong organizational skills, and a willingness to work on-site 4-5 days per week in a dynamic project environment within Jacobs'

Qualifications

• 5+ years of document control experience with electronic, engineering, architectural, and construction documents.
• Version control, change management, and document lifecycle management.
• Willing to work in office or project site location 4-5 days per week.
• Proficiency with ProjectWise, SharePoint, EDMS and MS Office; advanced Excel preferred.
• Ability to manage large volumes of documentation accurately.
• Excellent organizational and time-management skills.
• Strong attention to detail.
• Problem-solving and process-improvement mindset.

Responsibilities

• Overall responsibility for managing, tracking, and maintaining controlled documents throughout their lifecycle.
• Reviewing documents for accuracy, formatting, and revision control.
• Coordinating document approvals, reviews, and distribution with stakeholders.
• Ensuring contract requirements are met and documents meet production standards.
• Training site participants in practical application of systems and performing data entry.
• Providing site-based project support administration and maintaining internal process documentation.

Skills

Document control

Organizational skills

Time management

Problem-solving mindset

Education

Associate degree or higher

Bachelor’s degree in related field

Certified Document Controller (beneficial)

Tools

ProjectWise

SharePoint

EDMS

MS Office / Excel

Job description

Jacobs is seeking a Site Based Project Assistant to manage document control for a project, coordinating approvals, reviews, and distribution with internal and external stakeholders. You will ensure documents meet contract requirements and production standards while training team members in system usage.

The role emphasizes accurate handling of large document volumes, strong organizational skills, and a willingness to work on-site 4-5 days per week in a dynamic project environment within Jacobs'