Hybrid Receptionist & Office Admin — Make an Impact

Axway; United States; Hybrid; USD 16,000 - 24,000; Full time

Benefits offered by this job

Health coverage

Retirement plans

Paid time off

Flexible work

Career development

Competitive pay

Global culture perks

Job summary

Axway is hiring a Receptionist to be the first point of contact for visitors, clients, partners, and suppliers. The role supports daily operations across offices in a hybrid setup, with four days in the office weekly.

You will manage reception, messages, scheduling, and coordination of meetings and events. The ideal candidate has front-desk experience, a university diploma, and strong MS Office skills, with English (advanced) and French as a plus.

Qualifications

• Verbal and written communication skills (English advanced, French is a plus).
• Customer service orientation and attention to details.
• Excellent time management skills and ability to multi-task and prioritize work.
• Strong organizational and planning skills in a fast-paced environment.
• Flexible and able to think outside the box.
• Ability to be resourceful and proactive in dealing with issues that may arise.
• Communication skills to exchange straightforward information.
• Strong organizational skills with an inquisitive mindset.

Responsibilities

• Welcome and assist visitors, clients, partners, suppliers on the phone or face-to-face and notify team members of guest arrival, take and relay messages.
• Oversee staff movements, in and out of the headquarters, monitor visitor access and maintain security awareness.
• Track and sort incoming and outgoing packages, mail. Arrange messenger service as needed. Arrange hospitality services for guests such as transportation, tickets, reservations, etc.
• Handle all type of data on employee documents and certificates.
• Schedule and prepare meeting and conference rooms. This includes room setup, placing catering orders, and securing technological equipment.
• Request building and housekeeping services as needed.
• Assist with any ad-hoc request related to office administration.
• Monitor the stock of consumables and office equipment, anticipating needs.
• Organize conference and meeting room bookings- booking Video Conference and Meeting Rooms and ordering suitable morning/afternoon snacks and lunch when necessary.
• Maintain in contact with various services providers.
• Order, in a timely manner, products for the different type of celebration kits, branded products for job fairs, other events.
• Oversee activity for French classes training (help the teacher with organization, updating group components, schedules);
• Acquire vouchers for different events and celebrations, then send invoice to the correct department;
• Updating internal communication channels (TV screens displayed in headquarter);
• Send monthly e-mails to colleagues celebrating lenght of service in the company.

Skills

Verbal and written communication

Customer service

Time management

Multi-tasking

Organization

Planning

Flexible thinking

Proactive problem-solving

Clear communication

Education

University diploma generally required

Tools

Microsoft Office

Job description

Axway is hiring a Receptionist to be the first point of contact for visitors, clients, partners, and suppliers. The role supports daily operations across offices in a hybrid setup, with four days in the office weekly.

You will manage reception, messages, scheduling, and coordination of meetings and events. The ideal candidate has front-desk experience, a university diploma, and strong MS Office skills, with English (advanced) and French as a plus.