Hybrid Receptionist: Welcoming, Detail‑Oriented Office

hyperiongrp; Costa Mesa (CA); Presencial; USD 34.000 - 44.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical/Dental/Vision

401(k)

PTO & Parental leave

Life & Disability Insurance

Descripción de la vacante

Howden, a global insurance group, is seeking a detail-oriented Receptionist for its Newport Beach, CA office. You will be the first point of contact for clients and visitors, ensuring a welcoming and professional front office experience.

The role offers growth opportunities within administrative, operations, or client service positions, with daily responsibilities including greeting guests, handling calls, and supporting onboarding. Experience in a corporate setting is preferred.

Formación

• Proven experience in a receptionist, front office or similar role.
• Strong communication skills, both written and verbal.
• Exceptional attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Organizational and problem-solving skills to ensure efficient workflow.
• Flexibility and adaptability to evolving business needs.
• Interest in growing into future career opportunities within the organization.

Responsabilidades

• Serve as the first point of contact for clients, visitors, carriers, and vendors, providing a welcoming and professional front office experience
• Greet and direct visitors, notify internal staff of arrivals, and ensure proper sign-in procedures are followed
• Answer, screen, and route incoming phone calls to the appropriate departments or team members
• Respond to general inquiries and direct clients to the appropriate internal resources or teams
• Maintain the reception area, conference rooms, and front office to ensure a clean, organized, and professional appearance
• Manage incoming and outgoing mail, packages, and courier deliveries
• Coordinate meeting room scheduling and assist with preparing meeting spaces as needed
• Support administrative tasks including document handling, filing, scanning, and data entry
• Assist with onboarding logistics for new hires and visitors, as requested
• Handle confidential client and policy-related information with discretion and professionalism
• Monitor office supplies and place replenishment requests when necessary
• Follow company policies and procedures, including compliance and privacy requirements
• undefined

Conocimientos

Reception experience

Communication skills

Attention to detail

Multitasking

MS Office

Organizational skills

Adaptability

Learning oriented

Herramientas

MS Office Suite

Descripción del empleo

Howden, a global insurance group, is seeking a detail-oriented Receptionist for its Newport Beach, CA office. You will be the first point of contact for clients and visitors, ensuring a welcoming and professional front office experience.

The role offers growth opportunities within administrative, operations, or client service positions, with daily responsibilities including greeting guests, handling calls, and supporting onboarding. Experience in a corporate setting is preferred.