Hybrid Proposal Specialist II - RFP & Marketing

Aecom2; New York (NY); Hybrid; USD 65,000 - 95,000; Full time

Job summary

AECOM is seeking a Proposal Specialist II to support our Program Management marketing team on pursuits, including preparing formal and informal responses to client solicitations such as EOI, RFQ, RFP, and pre-qualification efforts. This hybrid role allows for a mix of remote and in-office work and may be based in multiple U.S.

locations including Arlington, VA; Annapolis Junction, MD; Philadelphia, PA. Responsibilities include managing RFQ/RFP responses, leading proposal strategy with capture

Qualifications

• Bachelor's degree + 2 years of experience collaborating within a marketing team to lead and support proposal/marketing activity within the AEC industry or a demonstrated equivalency of experience and/or education.
• Proficient in word processing programs (e.g., Microsoft Word), spreadsheet management (Excel), and presentation software (e.g., PowerPoint), as well as desktop publishing software (e.g., Adobe Creative Suite), graphics programs (e.g., InDesign, Adobe Illustrator, Adobe Acrobat, Photoshop).
• Developed knowledge of marketing best practices and procedures, work processes, and tools.
• A working knowledge of collaborative tools such as Microsoft Teams, SharePoint, etc.
• Ability to produce accurate, compliant, and compelling work independently and with others.
• Proven organizational and administrative skills, including the ability to complete varied work tasks on schedule, and lead deliverable efforts by others; and the proven ability to manage documents.
• Excellent verbal and written communication skills; ability to write and edit proposal materials
• Ability to exercise discretion with confidential/ sensitive issues.

Responsibilities

• Manage responses to RFQ and RFP across multiple disciplines within Program Management.
• Lead or participate in proposal strategy development with capture teams and apply the win plan and discriminators.
• Develop proposal outlines and schedules to ensure compliance and timely delivery.
• Run proposal team meetings and manage revisions based on review direction.
• Gather materials from project teams and write/edit proposal content with strict client compliance.
• Coordinate graphics (org charts, maps, flow charts, matrices) with the graphics team.
• Coordinate with subconsultants to collect marketing materials for submissions.
• Perform QA/QC on proposal materials for grammar, consistency and accuracy.
• Execute final layout in InDesign and produce hard copies if required.

Skills

Proposal management

Marketing collaboration

Attention to detail

Communication skills

Discretion

Time management

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Adobe InDesign

Adobe Illustrator

Adobe Acrobat

Adobe Photoshop

SharePoint

Microsoft Teams

Salesforce

Job description

AECOM is seeking a Proposal Specialist II to support our Program Management marketing team on pursuits, including preparing formal and informal responses to client solicitations such as EOI, RFQ, RFP, and pre-qualification efforts. This hybrid role allows for a mix of remote and in-office work and may be based in multiple U.S.

locations including Arlington, VA; Annapolis Junction, MD; Philadelphia, PA. Responsibilities include managing RFQ/RFP responses, leading proposal strategy with capture