Hybrid Project Coordination Specialist — Growth & Impact

Instrata Technologies, LLC.; Chandler (AZ); Hybrid; USD 42,000 - 66,000; Full time

Job summary

Instrata Technologies, LLC. in Chandler, AZ is seeking a Project Management Administrator to support project teams with documentation, scheduling, and reporting.

You’ll help keep submittals, plans, and trackers organized and ensure deliveries align with field timelines in a hybrid office/site environment. The role emphasizes attention to detail, professional communication, and collaboration across stakeholders, with exposure to MS Office, MS Project, and tools like Bluebeam or Smartsheet.

Qualifications

• High School Diploma or GED is required; associate’s or equivalent experience preferred.
• 1–2 years in an administrative or project support role (preferably in construction, telecom, or technology).
• Field experience in structured cabling is a plus but not required.

Responsibilities

• Create, compile, and submit accurate project submittals and close-out packages.
• Maintain project documentation, plans, deliverables, and trackers in company and client systems.
• Schedule and track project material deliveries to align with field timelines.
• Assist Project Managers with scheduling, purchasing, and general project-related tasks.
• Help prepare reports, maintain logs, and support communication flow across teams.
• Assist with writing project content and communicating updates to internal and external stakeholders.

Skills

Attention to Detail

Time Management

Professional Communication

Team Player

Confidentiality & Discretion

Multi-tasking

Education

High School Diploma or GED

Associate’s or equivalent experience

Tools

Microsoft Office (Word, Excel, Outlook)

MS Project

Bluebeam/PlanGrid/Smartsheet

Job description

Instrata Technologies, LLC. in Chandler, AZ is seeking a Project Management Administrator to support project teams with documentation, scheduling, and reporting.

You’ll help keep submittals, plans, and trackers organized and ensure deliveries align with field timelines in a hybrid office/site environment. The role emphasizes attention to detail, professional communication, and collaboration across stakeholders, with exposure to MS Office, MS Project, and tools like Bluebeam or Smartsheet.