Hybrid Construction Project Coordinator - Scheduling & Docs

Careerscape; Phoenix (AZ); Hybrid; USD 58,000 - 72,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401k with company match

Paid time off and holidays

Hybrid work schedule with flexibility

Job summary

Careerscape is seeking a detail-oriented Project Support Coordinator for a growing construction and project management firm in the Phoenix area. This hybrid role sits at the center of project operations, keeping schedules, documentation, and communications flowing between project managers, field teams, subcontractors, and clients.

Day to day you will juggle priorities, track deadlines across multiple active projects, and act as the go-to contact for status updates, documentation requests, and

Qualifications

• 2+ years of experience in project coordination or related role.
• Strong organizational skills and ability to manage multiple projects.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate day-to-day administrative and logistical support for active project teams.
• Maintain accurate project schedules, budgets tracking sheets, and status reports.
• Prepare, organize, and distribute project documentation including contracts, change orders, and permits.
• Serve as a primary point of contact for subcontractors, vendors, and clients regarding scheduling and documentation.
• Track project milestones and proactively flag potential delays or issues to project managers.
• Assist with meeting coordination, agenda preparation, and follow-up action item tracking.
• Maintain organized digital and physical filing systems for project records.
• Support procurement processes including purchase orders and invoice tracking.
• Assist in onboarding new subcontractors and maintaining compliance documentation.
• Generate regular progress reports for internal and client-facing stakeholders.

Skills

Organizational skills

Communication

MS Office

Scheduling software

Cross-functional collaboration

Education

Associate or Bachelor's degree in business, construction management, or related field

Tools

Project management software

Scheduling software

Microsoft Office

Job description

Careerscape is seeking a detail-oriented Project Support Coordinator for a growing construction and project management firm in the Phoenix area. This hybrid role sits at the center of project operations, keeping schedules, documentation, and communications flowing between project managers, field teams, subcontractors, and clients.

Day to day you will juggle priorities, track deadlines across multiple active projects, and act as the go-to contact for status updates, documentation requests, and