Hybrid Project Coordinator — Detail-Driven & Growth‑Oriented

Instrata; Chandler (AZ); Hybrid; USD 52,000 - 76,000; Full time

Benefits offered by this job

Hybrid work environment

Competitive pay

Job summary

Instrata is seeking a detail-oriented Project Management Administrator to support our teams in delivering high-quality project execution. This hybrid role involves creating submittals, managing documentation, coordinating materials, and supporting project reporting across stakeholders.

You will help keep deadlines, manage details, and assist multiple project managers in a fast-paced environment. A High School diploma and 12 years in admin/project support are expected.

Qualifications

• High School Diploma or GED required; associates or equivalent preferred.
• 12 years in administrative or project support role (construction/telecom/tech preferred).
• Experience with documenting, coordinating materials, and project reporting.

Responsibilities

• Document preparation: create, compile, and submit project submittals and close-out packages.
• Database and file management: maintain project docs, plans, deliverables, trackers.
• Coordinate deliveries: schedule and track material deliveries with field timelines.
• Administrative support: assist project managers with scheduling, purchasing, and tasks.
• Reporting and organization: prepare reports, logs, and communications across teams.
• Content and communication: write project content and update stakeholders.

Skills

Attention to Detail

Time Management

Professional Communication

Technical Skills

Team Player

Confidentiality & Discretion

Education

High School Diploma or GED

Associates or equivalent experience preferred

Tools

Microsoft Office

MS Project

Bluebeam

PlanGrid

Smartsheet

Job description

Instrata is seeking a detail-oriented Project Management Administrator to support our teams in delivering high-quality project execution. This hybrid role involves creating submittals, managing documentation, coordinating materials, and supporting project reporting across stakeholders.

You will help keep deadlines, manage details, and assist multiple project managers in a fast-paced environment. A High School diploma and 12 years in admin/project support are expected.