Hybrid Office & Project Coordinator | Remote Options & Growth

Integra-Testing-Services; Wheeling (IL); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Flexible remote work options

Professional development programs

Leadership training

Wellness initiatives and gym discounts

Career advancement opportunities

Job summary

Integra-Testing-Services is seeking a highly organized office administrator to manage daily operations in a hybrid office. You will coordinate administrative activities, streamline workflows, and foster a positive, inclusive workspace for both in-office and remote staff.

Key responsibilities include coordinating schedules, managing records, and supporting sales and project teams with data entry into the accounting system. Strong multitasking and communication are essential.

Qualifications

• High school diploma required; associate or bachelor’s preferred.
• Proven experience in office administration or executive support.
• Strong organizational and prioritization skills with attention to detail.
• Experience with data entry and office management software (MS Office, CRM).
• Experience supporting offsite field staff and in-office teams is a plus.

Responsibilities

• Oversee and coordinate office operations in a hybrid environment.
• Organize schedules, meetings, and events for in-person and remote teams.
• Manage supplies and equipment; calibrate as needed for onsite and offsite staff.
• Assist in onboarding new team members and orientation.
• Maintain accurate records: invoices, contracts, waivers, certs of insurance across systems.
• Enter project and change order data into the accounting system to support sales and PM teams.
• Develop systems to improve administrative efficiency and communication.
• Monitor compliance with company policies and safety standards.
• Provide general administrative support to leadership and team members.

Skills

Organizational skills

Data entry

Communication

Teamwork

Problem solving

Adaptability

Education

High school diploma

Associate or Bachelor's degree preferred

Tools

Microsoft Office

Salesforce

CRM systems

Job description

Integra-Testing-Services is seeking a highly organized office administrator to manage daily operations in a hybrid office. You will coordinate administrative activities, streamline workflows, and foster a positive, inclusive workspace for both in-office and remote staff.

Key responsibilities include coordinating schedules, managing records, and supporting sales and project teams with data entry into the accounting system. Strong multitasking and communication are essential.