Hybrid Project Admin Pro for Architecture & Design

Beacon Hill Staffing Group, LLC; Boston (MA); Hybrid; USD 40,000 - 57,000; Full time

Benefits offered by this job

Medical, dental, vision

Leave programs

Career advancement opportunities

Job summary

Beacon Hill Staffing Group, LLC is seeking an Administrative Specialist to support two Project Managers on a major architecture and design project in Boston. This hybrid role requires 3 days on site per week and full-time hours, with core hours 10:00 AM to 4:00 PM. Compensation is $35/hour.

You will manage meetings, notes, project docs, budgets, contracts, invoices, and consultant coordination, while maintaining confidentiality and meticulous records in a collaborative environment.

Qualifications

• 3+ years of administrative, project coordination, or project support experience.
• Experience within architecture, engineering, construction, real estate development, or related industries preferred.
• Ability to understand and learn architectural and construction terminology.
• Strong note-taking skills and ability to capture technical discussions accurately.
• Excellent organizational and multitasking abilities.
• Experience handling contracts, invoices, expense reporting, and consultant coordination.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Strong written and verbal communication skills.
• High attention to detail and ability to maintain confidentiality.

Responsibilities

• Provide administrative support to two Project Managers.
• Attend meetings, take detailed notes, and distribute meeting minutes and action items.
• Maintain project documentation, records, and correspondence.
• Reconcile expenses and assist with budget tracking.
• Coordinate contracts, invoices, change orders, and consultant documentation.
• Serve as a point of contact for consultants, vendors, and project stakeholders.
• Track project deadlines, deliverables, and follow-up items.
• Organize and maintain project files, reports, and project management systems.
• Assist with presentations, project reports, and client-facing materials.
• Ensure accuracy and consistency across project documentation.

Skills

Communication skills

Organizational skills

Attention to detail

Note taking

Multitasking

Tools

Microsoft Office Suite

Outlook

Word

Excel

Teams

Job description

Beacon Hill Staffing Group, LLC is seeking an Administrative Specialist to support two Project Managers on a major architecture and design project in Boston. This hybrid role requires 3 days on site per week and full-time hours, with core hours 10:00 AM to 4:00 PM. Compensation is $35/hour.

You will manage meetings, notes, project docs, budgets, contracts, invoices, and consultant coordination, while maintaining confidentiality and meticulous records in a collaborative environment.