Design Project Coordinator

Bergmeyer; Boston (MA); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive compensation

Benefits package

Professional development

Job summary

Bergmeyer in Boston seeks a detail-oriented Project Administrator to support national account programs and project teams. You’ll manage contracts, startups, and documentation, coordinate meetings, and track invoicing and schedules in a collaborative design environment.

The role emphasizes in-office collaboration with an office-first flexible plan; four days per week on site is expected, with opportunities for professional development and competitive benefits.

Qualifications

• Bachelor’s degree in Business, Finance, Administration, or related field.
• 3+ years of relevant experience in a professional administration position; Architecture/Engineering/Design/Construction industry a plus.
• Proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint) and Adobe Acrobat.
• Experience with Smartsheet, MS Project, Adobe InDesign, Deltek VantagePoint, Procore and Coupa a plus.
• Effective written and verbal communication and listening skills.
• Ability to manage multiple complex projects with overlapping deadlines.
• Strong organizational and problem-solving skills with multiple priorities.
• Office-first flexible work plan; minimum four days in office per week.

Responsibilities

• Manage project administration including contracts, startup, file sharing sites, change orders, close out and paperwork.
• Track compliance documentation for projects including insurance and client requirements.
• Edit and proofread contracts and documents.
• Collaborate with Account Managers to maintain project schedules and resources.
• Create and maintain account management logs and invoicing records.
• Coordinate team meetings and prepare minutes, reports, and presentations.
• Maintain project folders and logging of correspondence.
• Review project invoicing against milestones.
• Complete Construction Documentation/Administration tasks including RFIs and submittals.
• Support front desk and guest hospitality as needed.

Skills

Communication skills

Organization

Project coordination

Attention to detail

Multitasking

Education

Bachelor’s degree - Business, Finance, Administration, or related field

Tools

Smartsheet

MS Project

Adobe InDesign

Deltek VantagePoint

Procore

Coupa

Job description

Bergmeyer in Boston seeks a detail-oriented Project Administrator to support national account programs and project teams. You’ll manage contracts, startups, and documentation, coordinate meetings, and track invoicing and schedules in a collaborative design environment.

The role emphasizes in-office collaboration with an office-first flexible plan; four days per week on site is expected, with opportunities for professional development and competitive benefits.