Hybrid Project Administrative Assistant (Architecture)

HMC Architects; San Diego (CA); On-site; USD 55,424,000 - 75,402,000; Full time

Benefits offered by this job

401k

Medical insurance

Dental

Vision

Paid time off

Equity

Student loan repayments

Job summary

HMC Architects is seeking a detail-oriented Project Administrative Assistant for our San Diego, California office. The role provides administrative support to construction administrators, project managers and principals throughout project lifecycles.

The position requires 3 days in the office and the ability to work from home Mondays and Fridays. Responsibilities include document control, meeting minutes, and coordinating with clients, consultants, and vendors.

Qualifications

• High School Diploma with two years college related courses preferred, or equivalent experience.
• Minimum two years general and administrative office experience.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Detail-oriented, multi-tasking, energetic, adept at succeeding in fast-paced environment.
• Familiarity with the construction industry is desired, but not required.

Responsibilities

• Responds promptly to client needs; solicits feedback and meets commitments.
• Act as a point of contact for architects, clients, consultants, contractors, and teams.
• Responsible for all project data entry on various platforms.
• Organizes work to meet department, program, or project deadlines.
• Takes and distributes meeting minutes for projects.
• Assists with setting up conference rooms and coordinating with vendors.
• Performs document control across all project phases (RFIs, submittals, communications).
• Light general office duties may be required.

Skills

Detail-oriented

Multi-tasking

Organizational skills

Education

High School Diploma or equivalent with college coursework

Tools

Microsoft Office Suite

Job description

HMC Architects is seeking a detail-oriented Project Administrative Assistant for our San Diego, California office. The role provides administrative support to construction administrators, project managers and principals throughout project lifecycles.

The position requires 3 days in the office and the ability to work from home Mondays and Fridays. Responsibilities include document control, meeting minutes, and coordinating with clients, consultants, and vendors.