Project Accounting & Billing Specialist

Instrata Technologies, LLC.; Trenton (NJ); On-site; USD 65,000 - 90,000; Full time

Job summary

Instrata Technologies, LLC. is seeking a Project Accountant to support the financial administration of projects from inception through closeout, ensuring accurate reporting and compliance with company policies.

You will set up projects in the ERP, monitor budgets, process invoicing, and prepare regular WIP and financial reports while collaborating with project managers, Finance, and stakeholders.

Qualifications

• Minimum of 2 years of project accounting experience required
• Construction industry experience preferred but not required
• Experience with job costing, contract billing, and project financial reporting preferred
• Experience with ERP/accounting systems such as Foundation and/or CMiC strongly preferred
• High school diploma or equivalent required; associate or bachelor’s degree in accounting, finance, or a related field preferred

Responsibilities

• Set up new projects in the ERP system in accordance with company policies and procedures, including required project billing, taxability, and supporting documentation
• Maintain project taxability documentation, including applicable sales and use tax exemption certificates and forms (e.g., ST-8, ST-13); coordinate with project managers, customers, and accounting to obtain required documentation and ensure appropriate support is maintained for project tax treatment
• Facilitate project financial closeout, including change orders, committed costs, labor costs, final billing, and retention
• Coordinate with project managers and clients to prepare and distribute billing documents and ensure timely and accurate billing for project deliverables
• Prepare regular project financial reports for project managers, senior management, and other stakeholders
• Review and verify invoices for alignment with contractual agreements, project requirements, and milestones
• Assist with project cost analysis to assess profitability and overall financial performance
• Enter and maintain change orders in the ERP system
• Partner with Legal and Operations to manage subcontractor onboarding in accordance with company policies and procedures
• Review and process subcontractor documentation in accordance with company policies and procedures
• Support internal and external audits related to project financial activity and documentation

Skills

ERP/accounting systems

Microsoft Excel

Word

Outlook

Attention to detail

Time management

Education

High school diploma or equivalent

Associate or bachelor’s degree in accounting, finance, or a related field preferred

Tools

Foundation

CMiC

Job description

Instrata Technologies, LLC. is seeking a Project Accountant to support the financial administration of projects from inception through closeout, ensuring accurate reporting and compliance with company policies.

You will set up projects in the ERP, monitor budgets, process invoicing, and prepare regular WIP and financial reports while collaborating with project managers, Finance, and stakeholders.