Hybrid Production Coordinator for Art & Tech Programs

New Museum; New York (NY); On-site; USD 54,000 - 64,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Retirement Plan

Employee Assistance Program

Flexible Spending Account

Commuter Benefits

Job summary

NEW INC, the New Museum's interdisciplinary program, seeks a Production Coordinator for its year‑round hybrid/HQ operations in New York. You will manage day‑to‑day production tasks, vendor coordination, and timelines, ensuring accurate documentation across Asana and event files.

The role supports public programs, meetings, and the annual DEMO festival. The ideal candidate has 2–4 years in production/event roles, strong organizational skills, and experience with virtual/hybrid events.

Qualifications

• 2–4 years of production and event management experience in arts, design or tech contexts.
• Strong organizational skills and accurate project documentation.
• Experience using project systems (Asana or similar) for multiple stakeholders.
• Ability to manage multiple timelines and deadlines concurrently.
• Proven track record coordinating vendors and services (AV, catering, etc).
• Experience with virtual and hybrid event production.

Responsibilities

• Own day‑to‑day production coordination, timelines, documentation, and communications.
• Coordinate year‑round hybrid programs, events, and the DEMO festival.
• Manage event logistics from planning to completion, vendor coordination, and load‑ins.
• Maintain timelines, budgets, runs of show, and vendor trackers.
• Keep production materials accessible to the team and museum.
• Serve as the primary contact for vendors, suppliers, and internal teams.
• Provide status updates and raise risks early to avoid delays.
• Coordinate digital materials (Zoom, Keynote/PowerPoint) with Marketing.
• Develop a diverse vendor roster across media and equipment rentals.
• Review NEW INC membership applications with the team.

Skills

Production management

Organization

Asana

Vendor coordination

Virtual/hybrid event production

Communication

Zoom

WordPress

Mailchimp

Microsoft Office

Tools

Asana

Zoom

WordPress

Mailchimp

Microsoft Suite

OneDrive

Job description

NEW INC, the New Museum's interdisciplinary program, seeks a Production Coordinator for its year‑round hybrid/HQ operations in New York. You will manage day‑to‑day production tasks, vendor coordination, and timelines, ensuring accurate documentation across Asana and event files.

The role supports public programs, meetings, and the annual DEMO festival. The ideal candidate has 2–4 years in production/event roles, strong organizational skills, and experience with virtual/hybrid events.