Senior Production Manager

The Asian American Arts Alliance, Inc.; New York (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

The New Museum seeks a Senior Production Manager to lead technical production for public programs and internal events across venues, including the Theater and Sky Room. You will plan, schedule, and oversee AV staff, coordinate with departments, and ensure smooth execution of artist talks, screenings, conferences, and performances.

Ideal candidates have 5–7 years' experience in live event production, strong leadership and communication skills, and proficiency with MS Office and video editing

Qualifications

• 5–7 years of experience organizing technical production for music, performance, conferences, and screenings.
• Ability to manage staff and crews; strong oral and written communication skills; highly organized.
• Proficiency with Microsoft Word, Excel, PowerPoint, Adobe Premiere, Final Cut Pro.

Responsibilities

• Plan and execute technical production for all public programs and events.
• Schedule and run production meetings across departments.
• Supervise and hire contract AV staff and manage budget.
• Coordinate Theater and spaces use for events and meetings.
• Maintain inventory and upgrades of equipment; arrange repairs.
• Organize rentals and AV for public programs and performances.
• Support audiovisual and conferencing systems in meeting spaces with IT.
• Communicate production operations weekly to Operations team.
• Perform basic editing and export video for online access.
• Coordinate AV for rental events with vendors and staff.
• Attend department meetings.

Skills

Communication skills

Organizational skills

Staff management

Tools

MS Word

Excel

PowerPoint

Adobe Premiere

Final Cut Pro

Job description

The Senior Production Manager will advance and supervise technical production for public programs and internal and external events organized by the New Museum and its various initiatives. These programs include, but are not limited to, artist talks, conferences, screenings, rental events, performances, workshops, residencies, All Staff meetings, Board meetings, Conference room support, and other dynamic formats. They are typically presented in the New Museum Theater, but additional programming occurs in other museum spaces (e.g. Sky Room, Forum, lobby, galleries, conference rooms) or at outside venues.

Working hours will be 40 hours per week, including most Thursday evenings and occasional weekends. Weekly hours are to be adjusted to accommodate evening and weekend work. This position works in close coordination with staff across departments including Education and Public Engagement, New Inc, IT, and Special Events, and reports to the Director of Education and Public Engagement.

Requirements

RESPONSIBILITIES INCLUDE:

• Plan and execute technical production for all public programs, internal programs and special events at the New Museum.
• Schedule and run production meetings to advance production needs with program organizers across multiple departments and initiatives (Education and Public Engagement, Development, Special Events, Curatorial, New Inc., Rhizome, etc.).
• Supervise, hire, and schedule contractual audio-visual staff and closed caption experience is required. Maintain budget and bookkeeping for these staff.
• Coordinate and approve use of Theater for all uses, including events, meetings, art storage or staging, coat check, etc.
• Monitor inventory and maintenance of technical equipment in the Theater, conference rooms and other programming spaces. Advise Education, IT, and Special Events on upgrades and repairs. Place orders and organize repairs as necessary and approved.
• Organize rentals for additional equipment as required for select public programs and performances.
• Plan, maintain, and support audiovisual and conferencing systems in internal meeting spaces, in coordination with the IT department.
• Communicate production operations, including seating and stage setups, weekly to the Operations team(Security, Facilities, and Special Events).
• Do basic editing and export video of all public programs, compiling and preparing these videos for Department External Affairs staff to upload online for public reference. Maintain the inventory of documentation of past live events, including digitizing past documentation.
• Work with Special Events on rental event technical requirements including site visits, day-of coordination in the Theater, Sky Rooms ,Forum or Lobby.
• Coordinate all AV requirements for rental events with Special Events and One Dream Sound for necessary staffing or ongoing maintenance needs including emergency onsite repairs.
• Attend all regular department meetings of the Education and IT departments as necessary.

QUALIFICATIONS

The qualified candidate will have 5-7 years of experience organizing technical production for music, performance, conferences, and screening events. The candidate should have a demonstrated ability to manage staff and crews; strong oral and written communication skills; proficiency with Microsoft Word, Excel, PowerPoint, Adobe Premiere, Final Cut Pro; and be highly organized. An active curiosity about new technologies for live event production and a talent for producing creative solutions for a variety of technical challenges, often on the fly, is essential. The ability to remain positive under pressure and work well with a range of people, including artists, scholars, donors, patrons, and young people, is also important.