Creative Asset Flow Coordinator — Hybrid

WITHIN; New York (NY); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Unlimited vacation policy

Monthly Phone Stipend

Comprehensive Medical, Dental, and Vis

Vision insurance options

401(K) plan with matching

Dog friendly office

Hybrid work opportunity

Bonus Perk - $50/week Seamless

Job summary

WITHIN is a Performance Branding company seeking a Production Coordinator to manage asset flow between copy, design, and motion teams. You’ll track multiple workstreams, maintain file organization, and proactively flag risks while supporting budgeting and basic production accounting.

Ideal candidates have 2+ years in production coordination, strong communication, and familiarity with asset management tools. The role offers a hybrid work setup in New York and a comprehensive benefits package.

Qualifications

• 2+ years of experience in production coordination, traffic/asset management, or project management on an agency or in-house creative team.
• Experience supporting B2B clients or brands is a major bonus.
• Strong verbal and written communication with internal teams, clients, and external partners.

Responsibilities

• Manage the flow of creative assets between team members: intake, versioning, organization, handoffs, and delivery.
• Track project status across multiple concurrent workstreams and keep stakeholders updated on progress, owners, and deadlines.
• Maintain clean, consistent file organization and naming systems so assets are always findable and current.
• Understand core creative roles and how work moves through the pipeline.
• Communicate directly and proactively with internal team members and external partners.
• Recall and provide project details on demand and route inquiries to the right person.
• Spot liabilities or gaps in creative concepts and timelines and raise them early.
• Handle basic production accounting: navigate a budget, reconcile receipts, balance a ledger.
• Proof and correct spelling and grammar across documents, sheets, and slides.

Skills

Production coordination

Asset management

Project management

Communication

Organization

Problem solving

Proactive

MS Office

Education

Bachelor's degree in Film, Media Production, Communications, or related field

Tools

Asana

Frame.io

DAM platforms

Job description

WITHIN is a Performance Branding company seeking a Production Coordinator to manage asset flow between copy, design, and motion teams. You’ll track multiple workstreams, maintain file organization, and proactively flag risks while supporting budgeting and basic production accounting.

Ideal candidates have 2+ years in production coordination, strong communication, and familiarity with asset management tools. The role offers a hybrid work setup in New York and a comprehensive benefits package.