Hybrid Experiential Coordinator: Events & Logistics Pro

NVE Experience Agency; Los Angeles (CA); Hybrid; USD 63,039,000 - 74,501,000; Full time

Benefits offered by this job

401k Match

Communication Stipend

Paid holidays & PTO

Company retreats

Flexible WFH policy

Job summary

NVE Experience Agency is seeking an Event Coordinator to support production and accounts teams, coordinating logistics, client communications, and onsite event support. The role emphasizes strong organization, proactive problem-solving, and the ability to manage multiple events in a fast-paced environment.

The position involves administrative tasks, vendor management, and collaboration across departments, with hybrid work options from our LA and NYC hubs.

Qualifications

• 1-2 years of experience in event planning or client services.
• Proficiency with Google Docs, Sheets, and Slides.
• Strong organizational skills and meticulous attention to detail.
• Excellent written and verbal communication.
• Proactive attitude and ability to work collaboratively in a team.
• Proven ability to work autonomously and manage multiple workflows, projects or tasks.

Responsibilities

• Coordinate and organize internal and external meetings.
• Document meeting notes and track action items.
• Maintain project files and shared drives.
• Handle vendor onboarding, invoicing, and POs.
• Plan and execute events aligned with client objectives.
• Update status reports and schedules; maintain action lists.
• Assist with timelines, budgets, and vendor procurement.
• Provide onsite support during events (install, setup, live, load-out).
• Coordinate with vendors, contractors and venue staff on site.
• Address client inquiries promptly and professionally.
• Troubleshoot logistical or technical challenges and implement contingency plans.

Skills

Event planning

Client services

Google Suite

Attention to detail

Written communication

Team collaboration

Autonomous work

Multitasking

Job description

NVE Experience Agency is seeking an Event Coordinator to support production and accounts teams, coordinating logistics, client communications, and onsite event support. The role emphasizes strong organization, proactive problem-solving, and the ability to manage multiple events in a fast-paced environment.

The position involves administrative tasks, vendor management, and collaboration across departments, with hybrid work options from our LA and NYC hubs.