Hybrid NYC Events & Community Coordinator

Tape Project Inc.; New York (NY); Hybrid; USD 36,000 - 45,000; Full time

Job summary

Tape Project Inc. in New York City seeks a Project Coordinator to support events, projects, and member community across our hybrid NYC schedule.

This generalist role rewards extreme organization and people skills: you’ll manage guest lists, check-in, vendor coordination, timelines, and on-site execution, while keeping trackers and files current and staying on-brand. You will work across teams including events, partnerships, production, and marketing, with room to grow into producing, project

Qualifications

• 1–3 years of experience in events, production, project coordination, community management, or a similar role, ideally at an agency, brand, venue, or startup.
• Exceptionally organized and detail-oriented, with strong follow-through across many moving parts.
• Comfortable juggling multiple projects and stakeholders and reprioritizing quickly.
• Personable and confident on site. You enjoy meeting people, you stay calm at a busy door, and you represent the brand well.
• Strong written communication with an instinct for tone. You can sound like a brand and a real person at the same time.
• Comfortable in spreadsheets, trackers, and shared docs. Experience with CRM, messaging, or project management tools is a plus.
• Familiarity with Canva or similar design tools is a plus.
• Passion for culture, experiences, and discovering what's next, plus an existing connection to NYC creative, media, arts, hospitality, music, fashion, or nightlife communities.

Responsibilities

• Manage our text messaging channel; answer questions, schedule messages, and be the voice of the channel.
• Keep our CRM organized and accurate; review and tag new members and build segmented lists for relevant invites.
• Support community management across Tape's social channels as needed.
• Attend Tape and client events across NYC; manage check-in and greet guests, and be a warm, visible point of contact for members and partners.
• Build and manage guest lists and RSVPs, and coordinate with the events, partnerships, and client teams on capacity, access, and changes.
• Support project teams across internal and client work; track timelines, deliverables, and next steps, and keep trackers, shared docs, and files up to date.
• Support pre-production and on-site execution for events and activations: run-of-show prep, vendor coordination, and load-in/load-out.
• Source, order, and track materials, supplies, and rentals, and ensure on-time and on-budget delivery.
• Help with scheduling, meeting notes, recaps, and general coordination so projects stay on track.
• Jump in wherever the team needs support; we are a small team and flexibility matters.

Skills

Events coordination

Production coordination

Community management

On-site hosting

Written communication

Stakeholder management

Brand voice

Canva familiarity

Tools

CRM software

Spreadsheet tools

Project management tools

Canva

Job description

Tape Project Inc. in New York City seeks a Project Coordinator to support events, projects, and member community across our hybrid NYC schedule.

This generalist role rewards extreme organization and people skills: you’ll manage guest lists, check-in, vendor coordination, timelines, and on-site execution, while keeping trackers and files current and staying on-brand. You will work across teams including events, partnerships, production, and marketing, with room to grow into producing, project