Hybrid PD Event Coordinator: Logistics & Tech

Gainor Staffing; Santa Monica (CA); Hybrid; USD 72,000 - 88,000; Full time

Job summary

Gainor Staffing in Santa Monica, CA, is seeking an Event Coordinator to lead end-to-end Professional Development events. The role requires 2+ years in administrative or event coordination, strong communication, and tech troubleshooting, with a preference for a Bachelor’s degree.

The position supports cross-functional teams and emphasizes AI/automation to streamline workflows. The role is hybrid in Santa Monica, offering the opportunity to manage calendars, registrations, and on-site logistics

Qualifications

• 2+ years of experience in administrative support, project coordination, or event coordination
• Bachelor’s degree preferred
• Highly organized and detail-oriented with ability to manage multiple priorities and deadlines
• Strong written and verbal communication skills
• Comfortable troubleshooting technology and learning new systems
• Interested in using AI, automation, and technology to improve workflows

Responsibilities

• Coordinate scheduling and end-to-end logistics for Professional Development events
• Maintain the firmwide PD calendar and manage registrations, attendance, and rooming lists
• Provide onsite support, including check-in, materials, speakers, and troubleshooting
• Partner with Marketing, Creative, and Technology on event communications and technical needs
• Create and maintain invitations, agendas, checklists, evaluation forms, and other event materials
• Process invoices, expenses, and budget documentation while helping standardize and improve recurring processes

Skills

Administrative support

Project coordination

Event coordination

Communication

Detail orientation

Troubleshooting technology

AI/automation interest

Education

Bachelor's degree preferred

Job description

Gainor Staffing in Santa Monica, CA, is seeking an Event Coordinator to lead end-to-end Professional Development events. The role requires 2+ years in administrative or event coordination, strong communication, and tech troubleshooting, with a preference for a Bachelor’s degree.

The position supports cross-functional teams and emphasizes AI/automation to streamline workflows. The role is hybrid in Santa Monica, offering the opportunity to manage calendars, registrations, and on-site logistics