Event Coordinator

Gainor Staffing; Santa Monica (CA); Hybrid; USD 72,000 - 88,000; Full time

Job summary

Gainor Staffing in Santa Monica, CA, is seeking an Event Coordinator to lead end-to-end Professional Development events. The role requires 2+ years in administrative or event coordination, strong communication, and tech troubleshooting, with a preference for a Bachelor’s degree.

The position supports cross-functional teams and emphasizes AI/automation to streamline workflows. The role is hybrid in Santa Monica, offering the opportunity to manage calendars, registrations, and on-site logistics

Qualifications

• 2+ years of experience in administrative support, project coordination, or event coordination
• Bachelor’s degree preferred
• Highly organized and detail-oriented with ability to manage multiple priorities and deadlines
• Strong written and verbal communication skills
• Comfortable troubleshooting technology and learning new systems
• Interested in using AI, automation, and technology to improve workflows

Responsibilities

• Coordinate scheduling and end-to-end logistics for Professional Development events
• Maintain the firmwide PD calendar and manage registrations, attendance, and rooming lists
• Provide onsite support, including check-in, materials, speakers, and troubleshooting
• Partner with Marketing, Creative, and Technology on event communications and technical needs
• Create and maintain invitations, agendas, checklists, evaluation forms, and other event materials
• Process invoices, expenses, and budget documentation while helping standardize and improve recurring processes

Skills

Administrative support

Project coordination

Event coordination

Communication

Detail orientation

Troubleshooting technology

AI/automation interest

Education

Bachelor's degree preferred

Job description

A top-tier global law firm is seeking an Event Coordinator to join the team in Santa Monica, CA.

Who You Are

• You have 2+ years of experience in administrative support, project coordination, or event coordination
• Bachelor’s degree preferred
• Highly organized and detail-oriented with the ability to manage multiple priorities and deadlines
• Strong written and verbal communication skills
• Comfortable troubleshooting technology and learning new systems
• Interested in using AI, automation, and technology to improve workflows

WhatYou’llDo

• Coordinate scheduling and end-to-endlogisticsfor Professional Development events
• Maintain the firmwide PD calendar and manage registrations, attendance, and rooming lists
• Provide onsite support, including check-in, materials, speakers, and troubleshooting
• Partner with Marketing, Creative, and Technology on event communications and technical needs
• Create andmaintaininvitations, agendas, checklists, evaluation forms, and other event materials
• Process invoices, expenses, and budget documentation while helping standardize and improve recurring processes

What Success Looks Like

• Professional Development programs run smoothly from planning through execution
• Event details, calendars, and communicationsremainaccurateand organized
• Internal teams and attendees receive responsive, reliable support

Salary Range: $72,000 – 88,000 annually, based on experience

Location: Santa Monica, CA – Hybrid

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirement and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.