Hybrid Part-Time Operations & Logistics Coordinator

SBH Community Service Network Inc.; New York (NY); Hybride; USD 30 000 - 50 000; Temps partiel

Résumé du poste

Sbhonline is seeking an organized Administrative Assistant to support accounting, logistics, order management, and general operations. The role emphasizes accuracy, efficiency, and collaboration with accounting and operations teams.

The position is primarily in-office three days per week, with allowance for one remote day. Candidates should be comfortable with numbers, purchase orders, and reporting tasks in a fast-paced environment.

Qualifications

• Previous administrative, operations, accounting support, or logistics experience preferred.
• Strong organizational skills and attention to detail.
• Comfortable working with numbers, spreadsheets, reports, and purchase orders.

Responsabilités

• Work closely with the accounting team to follow up on accounting-related matters.
• Review AP and AR reports.
• Prepare and complete template worksheets and documentation for accounting procedures.
• Assist with the preparation and creation of factory purchase orders (POs).
• Follow up on outstanding accounting items and ensure information is provided.
• Maintain organized financial and administrative records.
• Assist with additional accounting-related administrative tasks as needed.
• Follow up on logistics and order-related matters.
• Enter and maintain buyer purchase orders.
• Coordinate and follow up on EDI-related transactions and issues.
• Communicate with warehouse teams regarding orders, shipments, inventory, and logistics.
• Track outstanding orders and ensure issues are addressed promptly.
• Maintain accurate records of purchase orders and logistics activity.
• Receive training on the Envision system and maintain data accordingly.
• Create and distribute weekly ATS reports and other internal reports.
• Assist with maintaining spreadsheets, templates, trackers, and operational reports.
• Ensure information is entered accurately and kept up to date.
• Organize and maintain electronic and physical files.
• Keep accounting, order, logistics, and business documentation accessible.
• Assist with general administrative projects and office responsibilities.
• Help ensure important tasks and follow-ups do not fall through the cracks.

Connaissances

Organizational skills

Attention to detail

Spreadsheet skills

Outils

Envision system

Description du poste

Sbhonline is seeking an organized Administrative Assistant to support accounting, logistics, order management, and general operations. The role emphasizes accuracy, efficiency, and collaboration with accounting and operations teams.

The position is primarily in-office three days per week, with allowance for one remote day. Candidates should be comfortable with numbers, purchase orders, and reporting tasks in a fast-paced environment.